Administrative Coordinator

Job Description

Job Description

Our client is looking for an Administrative Assistant to support daily operations at an active construction site. This role will work closely with the Project Manager and site team, providing administrative support related to timekeeping, payroll, purchase orders, invoicing, document retention, and general office operations. The ideal candidate MUST have prior experience in a construction environment, will be comfortable working in a fast-paced setting, and can effectively manage multiple priorities while keeping projects organized and on track.

Location: Oakmont, PA (Onsite)

Schedule: Monday-Friday, 7:00 AM - 3:30 PM with a 30-minute lunch

Pay Rate: $20.00 - $25.00/hour

Parking: Free parking available

Duration: Temporary assignment running now through December/January

Steel-toe boots and appropriate construction-site attire required

Background check and drug screen required

Responsibilities:

Enter and maintain employee timecard information within company systems

Assist with payroll-related administrative tasks

Process and track purchase orders (POs)

Manage invoices and supporting documentation

Maintain document retention and project filing systems

Schedule meetings and coordinate calendars

Organize and maintain electronic and physical records

Provide administrative support to the Project Manager and site team

Assist with general office operations and coordination

Ensure accurate and timely completion of administrative tasks

Help keep the office running smoothly in a fast-paced project environment

Qualifications:

Previous administrative experience required

Must have prior experience working in a construction environment

Experience supporting a construction site, construction office, contractor, or project-based construction team required

Experience with timecards, purchase orders, invoicing, payroll support, and project documentation preferred

Ability to thrive in a fast-paced environment with changing priorities

Strong organizational and multitasking skills

Comfortable working with field personnel and various personalities on a jobsite

Proficiency with Microsoft Office, including Outlook, Excel, and PowerPoint

Experience with Trimble, Viewpoint, or similar construction/project management software preferred

Strong attention to detail and accuracy

Adaptable, self-motivated, and able to work independently in a construction setting

Professional demeanor with the ability to maintain organization and efficiency under pressure