Front Office Administrator

Are you a meticulous and dedicated professional, skilled in navigating the complexities of workers' compensation law to provide exceptional support to both clients and attorneys? Do you thrive in a dynamic legal environment, ensuring that every case detail is meticulously managed and every client feels supported throughout their legal journey? Is your approach to legal support characterized by a blend of precision, empathy, and proactive problem-solving? At Gaiennie Law Office, established in 2003 by Amy Gaiennie, we have been steadfast in our commitment to advocating for personal injury victims throughout Colorado. Our practice areas encompass a wide range of personal injury cases, including car accidents, catastrophic injuries, motorcycle accidents, nursing home abuse, slip and fall incidents, pedestrian accidents, truck accidents, traumatic brain injuries, workers' compensation, and wrongful death. With offices strategically located in Denver and Colorado Springs, we have favorably settled thousands of cases for clients in the Denver metro region. Our firm's ethos is rooted in providing compassionate and comprehensive legal support to those affected by accidents and injuries. We understand the profound impact that such events can have on individuals and their families, and we strive to alleviate the associated financial and emotional burdens through diligent legal representation. Beyond our legal services, we are deeply invested in community engagement, offering resources such as informative blogs, client testimonials, and active participation in community initiatives. As we continue our mission to provide exceptional legal support to those facing challenging times after a workplace injury, we are seeking a Workers' Compensation Paralegal to join our team and play a vital role in ensuring the seamless management of our workers’ compensation cases. This position is essential in supporting attorneys, coordinating with clients, and maintaining detailed records to keep cases progressing efficiently. The ideal candidate will be highly organized, detail-oriented, and proactive in handling case files, meeting deadlines, and facilitating communication between clients, medical providers, and insurance companies. By upholding our firm’s commitment to advocacy and client care, this role directly contributes to our reputation for excellence in workers' compensation law. What you’ll do: Case Management: Monitor case progress, track key developments, and ensure claims move forward efficiently. Oversee the status of workers' compensation claims, including medical treatment updates, wage loss documentation, and settlement negotiations. Identify and address any delays or roadblocks in case progression. Organizing Case Documents: Maintain and manage all case-related records, ensuring that medical records, legal documents, and correspondence are well-organized, up-to-date, and easily accessible. Client Communication & Support: Serve as a key point of contact for clients, keeping them informed about their case status, answering inquiries, and guiding them through the workers’ compensation process with professionalism and empathy. Liaison & Coordination: Act as a bridge between clients, attorneys, medical providers, insurance companies, and other key stakeholders, ensuring seamless communication and collaboration throughout the case lifecycle. Legal Document Preparation & Filing: Draft and prepare legal documents, including pleadings, motions, and correspondence. File legal documents with the appropriate court or administrative agency, ensuring compliance with deadlines and procedural requirements. Hearing & Trial Preparation: Assist attorneys in preparing for hearings and trials by compiling exhibits, organizing case materials, and ensuring all necessary evidence is properly formatted and ready for presentation in court. Calendar & Deadline Management: Maintain and oversee case calendars, ensuring all important dates are scheduled, tracked, and met. Coordinate with attorneys and relevant parties to avoid scheduling conflicts and ensure compliance with all legal timeframes. What we’re looking for: Experience: A minimum of 2-3 years as a paralegal, with direct experience handling workers' compensation cases. Workers' Compensation Knowledge: Strong understanding of workers' compensation statutes, rules, and regulations, including case procedures and legal requirements. Technical Skills: Proficiency in case management software, Microsoft Office Suite, and familiarity with legal research tools. Communication Skills: Excellent verbal and written communication abilities, with a strong emphasis on client interaction and support. Organizational Skills: Exceptional attention to detail, ability to manage multiple tasks simultaneously, and strong time-management skills. Team Collaboration: Ability to work effectively within a team-oriented environment, demonstrating flexibility and adaptability. Why you should work here: Meaningful Work & Client Impact: Play a crucial role in supporting injured workers during difficult times, helping them secure fair compensation and navigate the legal system with confidence. Your work directly contributes to improving clients’ lives and ensuring justice is served. Professional Growth: This role offers a strong foundation for advancing in the legal field, providing hands‑on experience in workers' compensation law. You'll have the opportunity to deepen your expertise, take on increasing responsibilities, and grow within a firm that values development and career progression. Work Environment & Culture: Be part of a firm that fosters a laid‑back, collaborative, and team‑driven atmosphere while effectively managing a high volume of cases. The team finds ways to balance hard work with fun through office events, contests, and a strong sense of camaraderie. Comprehensive Healthcare: Enjoy access to health, dental, and vision insurance to keep you and your family covered. Paid Time Off: Take advantage of generous paid sick time and vacation days to recharge and maintain work-life balance. 401(k) Retirement Plan: Plan for your future with our 401(k) program, helping you build long-term financial security. Parental Leave: Benefit from support for growing families with paid parental leave options. Discretionary Bonus: Earn performance-based bonuses in recognition of your hard work and contributions. Free Parking: Enjoy the convenience of free on-site parking. Fun Office Events: Be part of a dynamic and engaging workplace with team celebrations, contests, and quarterly gatherings. At Gaiennie Law Office, your role as a Workers' Compensation Paralegal is more than a job; it's an opportunity to make a significant impact on the lives of our clients and contribute to a team dedicated to justice and community support. Your meticulous attention to detail, compassionate client interactions, and unwavering support for our attorneys are essential to our mission of providing exceptional legal services. We invite you to bring your expertise, dedication, and passion to our firm, where you will find a rewarding environment that values your contributions and supports your professional growth. #J-18808-Ljbffr Crisp Recruit