Accounts Payable Specialist

Job Summary:
We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. This role is responsible for managing the full-cycle accounts payable process, ensuring that all vendor invoices are processed accurately and paid on time while maintaining strong vendor relationships.


Key Responsibilities:

• Process, review, and verify vendor invoices for accuracy and proper approval
• Match invoices to purchase orders and receipts (2-way/3-way matching)
• Prepare and process payments via check, ACH, wire transfer, or credit card
• Maintain accurate and up-to-date accounts payable records and documentation
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Monitor aging reports and ensure timely payment of all liabilities
• Communicate with vendors to address payment inquiries and issues
• Maintain vendor files, including W-9s and payment details
• Assist with month-end close activities, accruals, and reporting
• Support audits by providing requested documentation and reports
• Identify process improvements to increase efficiency within the AP function

Qualifications:

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
• 1-3 years of Accounts Payable or general accounting experience
• Strong understanding of accounts payable processes and basic accounting principles
• Experience with ERP systems (e.g., SAP, NetSuite, Oracle, QuickBooks)
• Proficiency in Microsoft Excel and data entry

Key Skills:

• High attention to detail and accuracy
• Strong organizational and time management skills
• Ability to handle high-volume invoice processing
• Analytical and problem-solving abilities
• Effective communication and vendor management skills

EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.