Administrative Assistant

Administrative Assistant

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About Madison State Hospital: Madison State Hospital is located in a rural area overlooking the Ohio River and has served the citizens of Indiana for over a century, opening its door to patients in 1910. As part of the Indiana State Psychiatric Hospital Network, our staff offer comprehensive treatment programs utilizing a Trauma Informed Care approach. Patients admitted for treatment can participate in individual therapy, medication therapy, family therapy, psycho-educational groups, rehabilitation therapies, chaplain services, co-occurring programming, as well as employment opportunities. Unit-based programming is augmented with campus-wide specialty groups. MSH has been a state leader in evidenced-based medication prescribing to both reduce the risks associated with polypharmacy and optimize clinical outcomes. The hospital clinical and medical leadership collaborate with the unit treatment teams to provide the most contemporary and comprehensive care possible.

Salary: The salary for this position traditionally starts at $31,668.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life: The essential functions of this role are as follows: Provides a wide range of administrative assistance to a department or division of a state agency. Acts as liaison between program or department administration, state agencies, and interested parties. Provides routine policy interpretation and related decisions to interested parties. Researches and prepares various reports for supervisor. Prepares and processes correspondence and verbally communicates with the public or other agency representatives. Directs incoming correspondence to the appropriate individual. Reviews and inspects incoming documents for accuracy, completeness, and to ensure compliance with applicable federal, state, and local rules and regulations. Obtains necessary approvals if needed. Provides technical guidance and composes manuals for agency personnel. Coordinates clerical and administrative functions.

What You'll Need for Success: Individuals in this role should minimally be able to articulate or demonstrate the following: General knowledge of office administrative functions, theories, and principles. Working knowledge of research techniques and report composition. Working knowledge of functions of other departments and agencies and their impact on the department. Effective written and verbal communication skills. Attention to detail and proofreading skills. Organizational skills with the ability to prioritize tasks effectively and multitask. Ability to use Microsoft Office Suite (Word, Excel, Outlook). Ability to analyze procedures and policies and writes procedural manuals to recommend improvements. Ability to coordinate the work of the section staff. Ability to maintain cooperative work relationships. A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 3 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered. Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports: This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana: The State of Indiana offers a comprehensive benefit package for full-time employees which includes: Three (3) medical plan options (including RX coverage) as well as vision and dental plans Wellness Rewards Program: Complete wellness activities to earn gift card rewards Health savings account, which includes bi-weekly state contribution Deferred compensation 457(b) account (similar to 401(k) plan) with employer match Two (2) fully-funded pension plan options A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers Up to 15 hours of paid community service leave Combined 180 hours of paid vacation, personal, and sick leave time off 12 paid holidays, 14 on election years Education Reimbursement Program Group life insurance Referral Bonus program Employee assistance program that allows for covered behavioral health visits Qualified employer for the Public Service Loan Forgiveness Program Free Parking for most positions Free LinkedIn Learning access Equal Employment Opportunity: The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.