Legal Secretary

Job Description

Job Description

Legal Secretary

Location: Encino, CA Practice Area: Real Estate Law (Transactional & Litigation)

Employment Type: Part-Time

About the Firm

Our client is a well-established real estate law practice based in Encino, CA, with more than four decades of experience representing brokers, buyers, sellers, developers, syndicators, lenders, borrowers, investors, landlords, and tenants in both transactional and litigation matters. The firm is known for its deep expertise in real property law and its long-standing relationships within the Los Angeles real estate community.

Position Summary

The firm is seeking an experienced Legal Secretary to provide direct support to its attorney(s) across a full caseload of real estate transactional and litigation matters. This role requires strong organizational skills, real estate/legal terminology familiarity, and the ability to manage deadline-driven work independently in a small-office environment.

Key Responsibilities

• Prepare, format, and proofread legal documents including contracts, leases, purchase and sale agreements, title and escrow correspondence, and litigation pleadings
• Manage attorney calendars, court deadlines, and filing schedules
• Coordinate and track document execution, notarization, and recording for real estate transactions
• Prepare and e-file pleadings and court documents in California state courts
• Maintain organized case and transaction files, both physical and electronic
• Communicate professionally with clients, opposing counsel, escrow officers, title companies, and other outside parties
• Handle incoming calls, correspondence, and client inquiries with discretion and professionalism
• Assist with billing, timekeeping, and general office administrative support as needed

Qualifications

• Minimum 3-5 years of legal secretary experience, ideally within real estate transactional and/or litigation practice
• Strong working knowledge of legal terminology and California court filing procedures (e-filing experience preferred)
• Proficiency in Microsoft Office Suite; familiarity with legal document management or case management software a plus
• Excellent written and verbal communication skills
• High level of accuracy, attention to detail, and ability to manage multiple deadlines
• Professional demeanor and ability to work independently in a small-firm setting
• Prior real estate law experience strongly preferred

What the Firm Offers

• Opportunity to work directly with an experienced, well-regarded real estate attorney
• Stable, long-term small-office environment
• Competitive compensation based on experience