Legal Secretary

Job Description

Job Description

We are looking for a detail-oriented Legal Secretary to join a busy litigation team in Los Angeles, California. This Contract position will provide dedicated support to multiple partners and work closely with fellow support staff to keep case activity organized, timely, and accurate. The ideal candidate brings strong experience with litigation documentation, court filing procedures, and deadline coordination in a fast-paced law firm setting.

Responsibilities:
• Support a group of six partners with daily litigation-related administrative and case management tasks while collaborating with two other legal secretaries.
• Draft, edit, format, and finalize pleadings, correspondence, briefs, and other legal materials with a high level of accuracy.
• Prepare and update Tables of Contents and Tables of Authorities for filings and court-submitted documents.
• Oversee attorney calendars, track critical dates, and coordinate case deadlines to help ensure timely action on litigation matters.
• Submit electronic court filings through approved filing platforms, including Nationwide Legal when required.
• Organize and maintain case records, correspondence, and supporting documents to promote efficient file management.
• Proofread legal documents carefully for formatting, grammar, consistency, and compliance with court requirements.
• Provide administrative assistance related to labor and employment matters as needed by the practice group.• Prior experience working as a Legal Secretary in a litigation-focused environment is required.
• Background supporting labor and employment matters is preferred.
• Demonstrated ability to create accurate Tables of Contents and Tables of Authorities for legal filings.
• Strong skill in managing calendars, monitoring deadlines, and coordinating time-sensitive litigation activities; CompuLaw experience is preferred.
• Familiarity with electronic filing processes and court filing platforms, including Nationwide Legal, is preferred.
• Advanced legal document preparation, formatting, and proofreading capabilities are required.
• Proven ability to support multiple attorneys effectively within a high-volume law firm environment.
• Excellent organizational skills, close attention to detail, and the ability to manage competing priorities are essential.