Senior Administrative Assistant

Senior Administrative Assistant role supporting the CEO's Office at a global medical technology company. The position manages executive expense compliance, corporate aviation accounts payable, office operations, and vendor relationships in New York City with a hybrid schedule.

Responsibilities

• Process and reconcile CEO expense reports in Concur with compliance documentation and attendee details
• Create purchase orders and process corporate aviation invoices through Ariba
• Manage relationships with aviation vendors and suppliers to ensure timely payments
• Serve as on-site point of contact for NYC office operations and facilities coordination
• Provide on-call support for urgent CEO-related logistics and administrative needs

Requirements

• High school diploma or equivalent with 4 years relevant experience
• 3+ years supporting an executive leader
• Accounting, finance, purchasing, or office management experience preferred
• Proficiency with Concur, Ariba, or similar expense and procurement systems
• Exceptional attention to detail and regulatory compliance awareness
• Strong vendor and stakeholder relationship management skills
• Ability to work independently with sound judgment and discretion