Senior Administrative Assistant - Investment Firm - New York (Onsite)

Job Description

Job Description

BURKE+CO.

THE GIST:

Our client, a global investment firm with an impressive portfolio, is seeking a Senior Administrative Assistant to support one of the firm’s Partners in NYC. This role will be responsible for keeping day-to-day operations running seamlessly and serve as a key member of the administrative support team. The ideal candidate will have superb communication skills, a polished & professional demeanor, and keen attention to detail.

This is a great opportunity to join an amazing administrative team at a renowned firm!

THE NITTY GRITTY:

• Proactively manage a high-volume executive inbox, including email organization, drafting/ghostwriting, and follow-up.
• Support a dynamic and complex calendar, anticipating needs and helping keep priorities moving.
• Coordinate domestic and international travel across multiple time zones.
• Maintain accurate contact and relationship data across Outlook and Salesforce.
• Track prospect and client interactions, team action items, ideas, introductions, and other relationship-driven initiatives.
• Coordinate large-scale outreach efforts, including marketing sends, holiday gifts/cards, and other special campaigns.
• Develop and implement systems that improve the efficiency and effectiveness of administrative processes.
• Manage monthly expense reporting, including gathering receipts and processing reports through Concur.
• Support the broader administrative team in creating and implementing new systems and operational processes.
• Take ownership of ad hoc projects and administrative initiatives from start to finish.
• Collaborate closely with other Executive Assistants and colleagues across the firm.
• Maintain a high level of responsiveness outside of traditional business hours when needed.

THE ESSENTIALS:

• 3+ years of experience in executive or administrative support
• Background in private equity, investment banking, consulting, or other high-performance environments is strongly preferred.
• Exceptionally organized with strong attention to detail and follow-through.
• Excellent written and verbal communication skills.
• Demonstrated discretion, integrity, and sound judgment when handling confidential information.
• Proactive, self-directed, and comfortable anticipating needs rather than simply reacting to requests.
• Able to manage multiple priorities simultaneously in a high-pressure environment.
• Resourceful problem solver who enjoys creating better systems and processes.
• Team-oriented, positive, and willing to jump into whatever needs to get done.
• Comfortable with occasional after-hours responsiveness.

THE CHERRY ON TOP:

• Opportunity to join a prominent firm with a collaborative team environment
• Top-tier benefits & perks!

LOCATION: New York City (4 days onsite/WFH Fridays)

COMPENSATION: Base salary: $100,000/yr - $115,000/yr + bonus + OT + benefits (e xact compensation will vary based on skills, experience, and expertise)

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