Legal Resources Operations Coordinator

OverviewNelson Mullins, an AmLaw 100 law firm, is seeking a Senior Matter Mobility Specialist to lead the day-to-day operations of the Firm's Matter Mobility program. This role serves as the primary subject matter expert for the secure and compliant movement of client and matter information, overseeing complex projects, supporting process governance, and driving continuous improvement across matter mobility services.A Day in the LifeSupport the day-to-day administration of the Firm's alternative legal staffing programs, including contract attorneys, paralegals, docketing professionals, and legal administrative resources. Coordinate recruiting and candidate management activities by partnering with staffing agencies, managing candidate pipelines, scheduling interviews, facilitating onboarding and offboarding, and maintaining accurate workforce records. Oversee contractor assignments, engagement documentation, billing coordination, reporting, and vendor communications while ensuring compliance with Firm policies and procedures.Collaborate with attorneys, practice groups, Human Resources, Accounting, Information Technology, and external staffing partners to support workforce planning and staffing initiatives. Develop and maintain workflows, playbooks, templates, and process documentation that enhance program efficiency, consistency, and scalability. Create reports, dashboards, and metrics related to recruiting activity, contractor utilization, and vendor performance. Support recruiting technology platforms, assist with future recruiting portal initiatives, and contribute to the continued growth and evolution of the Firm's legal resources programs.We Know YouThe ideal candidate has experience supporting recruiting operations, staffing programs, legal operations, workforce management, or project-based contract labor environments. They are comfortable working in fast-paced, high-pressure settings and possess exceptional organizational skills, attention to detail, and follow-through. This individual enjoys creating structure, developing processes, and building operational playbooks that support long-term growth. They are proactive, resourceful, and capable of managing multiple priorities while collaborating effectively with attorneys, business professionals, vendors, and staffing partners.QualificationsBachelor's degree and at least three (3) years of experience in recruiting coordination, staffing operations, workforce management, legal operations, HR operations, project coordination, or a related field.Experience supporting contract staffing, contingent workforce programs, legal staffing, recruiting operations, or other deadline-driven, project-based environments.Proficiency with Microsoft Office 365 applications, including Excel, Outlook, Teams, SharePoint, Forms, Lists, and Power Automate, with the ability to analyze data and generate reports.Demonstrated ability to develop workflows, playbooks, process documentation, and operational procedures while managing multiple priorities with exceptional attention to detail.Who We AreWith more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.Job SummaryCategory: Firm ManagementWork Arrangement: Hybrid, Onsite