Executive Administrative Assistant

Job Description

Job Description

Job Description:

• Executive Administrative Assistant to support a C-Suite senior leader in the Human Resources function.
• The successful candidate will be a self-starter with the ability to make important office decisions while working in a highly collaborative, and versatile environment handling an array of assignments and responsibilities.
• Exceptional focus on time management, organization and attention to details are critical.

Responsibilities:

• Effective calendar management - managing complex executive schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and efficiently
• Scheduling all aspects of travel (domestic and international) - available off hours as needed - ensure all necessary documents and processes are followed in advance of the trip
• Accurately processing expense reports with timely submission in accordance with all policies and procedures
• Prepare for meetings - includes booking conference room, escorting visitors, printing materials, connecting Zoom calls and organizing catering as needed
• Preparing documents and presentations for leadership, as needed
• Maintaining accurate team documents such as department files, correspondence, contact lists and organizational charts.
• Attending executive staff meetings, taking meeting minutes and distributing action items to attendees.
• Develop collaborative relationships with administrative staff within the organization
• Resourceful in getting answers to questions and communicating them effectively
• The ability to handle confidential information with maturity, discretion, and a high degree of professionalism is paramount

Requirements:

• Familiarity with digital collaboration tools and video/virtual conferencing platforms.
• Tech savvy - proficient with Microsoft office suite (PowerPoint, Excel, Outlook).
• Must be willing to work onsite, Monday through Friday, in Farmington, CT

Preferred:

• Experience with another large organization supporting a senior level leader
• Ability to navigate across broader organization
• Follows directions thoroughly and maintains confidentiality of any company sensitive information
• Self-motivated team player with desire and drive to learn and grow
• Operate efficiently, learn, adapt quickly and lean forward
• Outstanding interpersonal skills, both verbal and written
• Excellent prioritization and organizational skills
• Problem-solver with sound business judgment
• Collaborate effectively with all team members
• Forward thinker with proactive mindset and attention to detail

Education:

• Typically requires an associate's degree and prior experience in an Administrative Assistant role, supporting Executives.
• Bachelor's Degree and 8 years of prior work experience preferred.

Zobility is RGBSI's workforce management and staffing division. RGBSI is a multi-national corporation headquartered in Troy, MI with branches throughout the USA, Canada, Germany, and India.

Company Description

Zobility is RGBSI's workforce management and staffing division. RGBSI is a multi-national corporation headquartered in Troy, MI with branches throughout the USA, Canada, Germany, and India.