Administrative Officer

Summary This position is organizationally under Engineering Service and the incumbent reports directly to the Associate Chief of Engineering Service, providing resources to manage the Engineering Service of the following sections: Administration, Facilities Maintenance and Repair, Clinical Engineering, Planning and Design, Safety, Transportation, Fire Department and Maintenance /Operations. The incumbent assist the Assistant Chief with utilization of staff, space, equipment and operating funds. Responsibilities Your duties can include but are not limited to the following: Manages personnel management program for service including recruitment activities, promotions, award, position classification, training, disciplinary actions, etc. Enforces policies regarding timekeeping and monitors timekeeping duties. Gathers data and information to coordinate and create agenda for annual management briefing and staff meetings. Develops performance standards and evaluates work performance. Prepares documents, maintains personnel folders, and creates annual training plan for supervisors. Prepares/responsible for budget formulation to include presentation and execution. Assists in formulating, organizing and developing the annual Business Plan along with annual Budget. Interpret administrative policies and develop and implement local policies related to administrative requirements, service agreements, etc. Manages, prepares, edits, and guides correspondence within and outside of organization. Reviews Engineering equipment on Equipment Inventory Listing annually for equipment that requires periodic inventory and replacement. Work Schedule: Monday - Friday, 7:30 am - 4:00 pm, subject to change based on the needs of the facility. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD077470 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/29/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to the GS-09 grade level in the Federal service which includes supervisory experience, including managing employees and enforcing policies/procedures, experience with budgets, purchase cards, reconciliations, audit documentation, and training purchase requests/forms (including 2237 forms), experience with employee administrative support, including personnel files, records management, badges, computer access, and maintaining files, experience with timekeeping, monitoring exceptions, and ensuring corrective actions are completed and, experience preparing reports, correspondence, or response materials for leadership review or signature. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree, or an LL.M. in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. Note: Transcripts are required. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have the equivalent combinations I have equivalent combinations of successfully completed graduate education (in excess of the first two years or 36 semester hours) and specialized experience to meet total experience requirements. Note: Transcripts are required. You will be rated on the following Competencies for this position: Administration and Management Human Capital Management Financial Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sedentary with occasional bending or stooping during filing. The incumbent may travel on foot to other buildings on campus for meetings. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional Information This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.