Payroll Analyst

Certified Payroll Analyst

The Regional Payroll Analyst processes complex, high-volume payroll for a multi-state workforce while ensuring strict compliance with prevailing wage and certified payroll requirements. This role collaborates closely with field supervision and branch teams to maintain accurate time capture, support new hire onboarding, and deliver timely, error-free reporting to internal stakeholders and clients. The position also contributes to continuous process improvement, supports benefits-related activities, and provides administrative backup within a fast-paced, collaborative regional environment.

Responsibilities

• Process payroll accurately and on time for a regional employee population of approximately 300-600 team members, including a significant number of temporary laborers.
• Administer prevailing wage and certified payroll reporting, ensuring full compliance with applicable regulations and client requirements.
• Work daily with an electronic time capture and payroll program, partnering with field supervision to validate time, resolve discrepancies, and maintain process and compliance standards.
• Support the new hire process and onboarding of new team members, ensuring accurate setup of payroll-related data and timely completion of required steps.
• Process wage changes, leaves of absence (LOAs), and job status changes within JDE, maintaining accurate and up-to-date employee records.
• Open field job postings in JobVite and coordinate with branch and field leaders to support hiring needs.
• Run motor vehicle record (MVR) checks for new drivers and ensure results are documented in accordance with internal procedures.
• Assist field team members with the annual benefits open enrollment process, providing guidance and support as needed.
• Complete certified pay reporting to clients on a weekly basis, verify accuracy, submit on time, and follow up with clients to confirm acceptance and resolve any errors.
• Prepare and submit monthly OCIP (Owner Controlled Insurance Program) reporting to clients as required.
• Demonstrate continuous effort to improve operations by reducing turnaround times, streamlining work processes, and collaborating with colleagues to deliver seamless internal customer service.
• Ensure all payroll activities adhere to documented SOX (Sarbanes-Oxley) controls and internal compliance standards.
• Provide backup support to the Administration Manager, assisting with administrative and operational tasks as needed.
• Interact regularly with branches and cross-functional teams to resolve payroll and administrative issues and provide high-quality service.
• Produce, revise, and distribute written communications such as memos, letters, and flyers to support branch and regional operations.
• Maintain a high level of accuracy and accountability for all work performed, including data entry, reporting, and documentation.
• Answer branch phones when applicable and route inquiries to the appropriate team members.
• Run reports as requested by branch team members, using available systems and tools to provide timely and accurate information.
• File job and payroll documents electronically, ensuring records are organized, complete, and easily retrievable.

Essential Skills

• At least 4 years of experience supporting payroll processing or garnishment processes for an employee population of 300 or more employees.
• At least 4 years of experience with prevailing wage and certified payroll processing.
• Demonstrated experience with payroll processing for a high-volume, multi-site workforce.
• Proficiency with prevailing wage calculations and certified payroll reporting requirements.
• Experience working with electronic time capture and payroll systems.
• Experience processing wage changes, leaves of absence, and job status changes in an HRIS or ERP system such as JDE.
• Ability to handle certified pay and OCIP reporting accurately and on schedule.
• Strong attention to detail and a high degree of accuracy in data entry and recordkeeping.
• Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Experience using Microsoft Excel, including basic sorting, filtering, and copy/paste functions.
• Strong written communication skills for drafting and revising memos, letters, and other business documents.
• Ability to collaborate effectively with field supervision, branch staff, and cross-functional teams.
• Commitment to maintaining compliance with SOX controls and internal policies.

Additional Skills & Qualifications

• Experience with JDE (JD Edwards) for payroll and HR-related transactions.
• Experience with JobVite or similar applicant tracking systems to open and manage job postings.
• Familiarity with OCIP (Owner Controlled Insurance Program) reporting requirements.
• Prior experience providing administrative support within a regional or multi-branch environment.
• Experience supporting benefits-related activities such as annual open enrollment.
• Demonstrated ability to identify opportunities to streamline processes and improve operational efficiency.
• Comfort working in a fast-paced environment with multiple competing priorities.
• Interest in long-term career growth, with potential for extension or conversion to a full-time role based on performance.

Job Type & Location

This is a Contract position based out of Pleasanton, CA.

Pay and Benefits

The pay range for this position is $28.00 - $32.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Oct 31, 2026.

Workplace Type

This is a fully onsite position in Pleasanton, CA.