Administrative Support Specialist

Job Description

Job Description

Job Title: Administrative Support Specialist

Location: Oklahoma City, OK

Industry: Office / Professional Services

Pay: $17 - $19 / Hour

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with a well-established organization seeking a dependable Administrative Support Specialist to assist with daily office operations. This role is ideal for someone who is organized, detail-oriented, and enjoys balancing administrative tasks with customer interaction.

Job Description:

In this role, you will provide administrative and clerical support to ensure smooth office operations. You’ll work closely with internal teams while serving as a point of contact for clients and vendors.

Key Responsibilities:

• Enter and maintain accurate financial records using QuickBooks, including posting customer payments
• Monitor and follow up on outgoing and incoming shipments
• Provide administrative assistance to the sales team as needed
• Order and manage office supplies to keep operations running efficiently
• Manage shared email inboxes and respond to correspondence in a timely, professional manner
• Answer and route incoming phone calls
• Prepare and distribute required client documentation, including insurance certificates and W-9s
• Perform light collections by contacting customers with friendly payment reminders

Qualifications:

• Valid driver’s license required
• Strong customer service and communication skills
• High attention to detail and accuracy
• Proven reliability and dependability
• Strong organizational and time-management abilities
• Comfortable handling multiple tasks in a fast-paced office environment

Additional Details:

• On-site position
• Full-time schedule
• Opportunity to grow administrative and accounting-related skills

Perks:

• Supportive team environment
• Hands-on experience with QuickBooks and office operations
• Benefits eligibility through Addison Group

Addison Group is an Equal Opportunity Employer.

Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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