Office Manager

Job Overview

We are looking for an Office Manager to ensure smooth day‑to‑day operation and a welcoming environment in Reading (RG1). This hands‑on role supports the wider business by managing office operations, events, and health and safety compliance. The position is on‑site, 3 days a week, 22.5 hours per week (ideally Monday, Wednesday and Thursday).

Responsibilities

• Manage building facilities, liaise with landlord and contractors.
• Control notice board information, parking, and room booking.
• Ensure contractor approval process and documentation are current.
• Own the annual health and safety and fire audits and take actions to maintain standards.
• Manage employees’ “Driving for Work” controls, including licence and insurance checks.
• Conduct Display Screen Risk Assessments and support equipment purchasing.
• Organise Fire Marshal and First Aid training, and maintain recruitment of Fire Marshalls and First Aiders.
• Serve as a Fire Marshal and First Aider.
• Perform front‑of‑house activities: welcome guests, promote safety requirements, and maintain accurate records.
• Welcome new starters, ensuring they know all facilities.
• Manage catering orders, deliveries, and stock levels of office or event‑related items.
• Own event management for formal and informal internal events and coordinate charity fundraising.
• Manage all incoming courier and mail deliveries.
• Support the business with ad hoc requests as required.

Qualifications

• GCSE level or equivalent.
• 5+ years of administrative support experience desirable.
• Experience with the Simpro Group tech stack.
• Ability to handle high volume, multiple priorities in a fast‑paced, ever‑changing environment.
• Collaborative team‑player with a great attitude.
• Exceptional organisational skills and attention to detail.
• Highly flexible, available, and responsive—particularly across multiple global time zones.
• Superb problem‑solving skills.

Benefits

• Generous annual leave and personal leave entitlements.
• Private Health Insurance.
• Employee Assistance Programme.
• Life Insurance.
• Company pension scheme with uncapped 5% employer contribution.
• Parental Leave Program.
• Paid Volunteer Leave days.
• Public Holiday Exchange Scheme.
• Talent Referral Programme.
• Salary sacrifice bike and tech schemes.
• Discounts and cashback scheme.
• Casual dress and relaxed office environment.
• Opportunities for career progression and development.
• Diverse training and internal networking opportunities.
• Service recognition awards.

Equal Opportunity

Simpro Group provides a best‑in‑class SaaS field service management solution and has a strong commitment to equal opportunity. All qualified individuals are welcome regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation, or any other protected characteristic.