Billing Administrator

Quest Group is actively recruiting for a strong Billing Administrator . This Billing Administrator will be responsible for managing the full-cycle legal billing process for a nationwide law firm. This role ensures accurate, timely, and compliant client invoicing in accordance with firm policies, client guidelines, and legal billing standards. The ideal candidate is detail-oriented, highly organized, and experienced in legal billing systems and practices. Key Responsibilities Prepare, review, and process client invoices (monthly, quarterly, and ad hoc) Collaborate with attorneys and staff to ensure billing accuracy and compliance with client agreements Edit prebills based on attorney feedback and client billing requirements Ensure adherence to outside counsel guidelines, including e-billing protocols (LEDES formats, task codes, etc.) Submit invoices through various e-billing platforms and resolve rejections or reductions Monitor and follow up on outstanding invoices, billing discrepancies, and client inquiries Maintain billing records and ensure proper documentation for audits and reporting Assist with time entry corrections and billing adjustments as needed Generate billing reports and provide analysis to management upon request Support month-end and year-end closing processes related to billing Stay current with legal billing trends, compliance requirements, and system updates Qualifications Education & Experience Bachelor’s degree in Accounting, Finance, Business Administration, or related field (preferred) 5+ years of billing experience, preferably in a law firm or professional services environment Previous supervisory experience Strong knowledge of legal billing practices and e-billing systems Proficiency in billing/accounting software (e.g., Elite, Aderant, or similar platforms) Familiarity with e-billing platforms (e.g., CounselLink, Legal Tracker, Serengeti) Advanced proficiency in Microsoft Excel and Office Suite Excellent attention to detail and organizational skills Strong communication skills and ability to work collaboratively with attorneys and staff Ability to manage multiple priorities and meet tight deadlines Problem-solving mindset with a high level of accuracy and accountability #J-18808-Ljbffr