Logistics Coordinator

Job Description

Logistics Coordinator

Location: Southwest suburb, IL | Onsite

Position Type: Salaried, Exempt

Position Overview

We are seeking an organized, proactive Logistics Coordinator to support purchasing and inbound transportation activities at our western suburbs facility. This onsite position works closely with Purchasing, Shipping & Receiving, Accounting, suppliers, and transportation providers to ensure materials arrive on time and records are accurate.

The ideal candidate can manage competing priorities, identify discrepancies, and follow orders, shipments, and outstanding issues through resolution.

Key Responsibilities

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• Create and maintain purchase orders, confirm delivery dates, and follow up with suppliers on open orders.
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• Schedule inbound freight and receiving appointments using the transportation management system, including Argus TMS.
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• Coordinate deliveries with Shipping & Receiving based on facility capacity and operational needs.
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• Monitor shipments and communicate delays, appointment changes, and potential material shortages to the appropriate teams.
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• Reconcile receiving records with purchase orders and supplier invoices; investigate quantity, pricing, freight, and documentation discrepancies.
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• Partner with Accounting to obtain missing records and support timely invoice processing.
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• Maintain the inventory adjustment log and follow adjustments through completion.
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• Coordinate material samples, organize laboratory documentation, and distribute weekly lab pass/fail reports.
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• Update purchasing, freight, inventory, and cost-per-pound reports.
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• Participate in logistics meetings and maintain clear communication with suppliers, carriers, brokers, and internal departments.
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• Recommend improvements to purchasing, receiving, scheduling, and documentation processes.
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Qualifications

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• High school diploma or equivalent required; associate degree in business, supply chain, logistics, or a related field preferred.
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• Three or more years of experience in logistics, transportation coordination, inventory, or shipping and receiving administration preferred.
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• Experience managing purchase orders, scheduling inbound freight, and reconciling purchasing and receiving documentation preferred.
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• Proficiency in Microsoft Office, particularly Excel and Outlook.
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• Ability to learn purchasing, ERP, inventory, and transportation management systems.
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• Strong communication, organization, problem-solving, and follow-through skills.
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