Administrative Assistant

Administrative Assistant

The purpose of this position is to provide administrative support to a Department and/or Manager. Duties include general clerical, reception, and project based work. The administrative assistant is to maintain a professional company image while interacting with clients and visitors in person and by phone.

Answers telephones and transfers calls to appropriate staff member

Meets and greets clients and visitors

Creates and modifies documents using Microsoft Office

Performs general clerical duties including but not limited to photocopying, faxing, mailing, and filing

Maintains hard copy and electronic filing system

Signs for and distributes UPS/Fed Ex/Airborne packages

Coordinates and maintains records for staff office space, phones, parking, company credit cards and office keys

Coordinates meetings and conferences

Maintains and distributes staff weekly schedules

Supports staff in assigned project based work

Maintains supplies/inventory, determines inventory levels, orders needed supplies, and verifies receipt of ordered supplies

Completes operational requirements by scheduling and assigning administrative projects and expediting work results

Basic reading, writing, and arithmetic skills required

Strong attention to detail

Strong communication skills, both written and oral

Ability to effectively and professionally handle difficult situations that may arise when working with branches/divisions

Ability to multi-task

Knowledge of Microsoft Excel and Microsoft Word

Familiarity with Accounting terms and procedures (e.g. debits, credits, General Ledgers, etc.)

In the performance of assigned tasks and duties all employees are expected to conform to the following:

Review and adhere to policies and guidelines contained within the Employee Handbook, including privacy and information security guidelines.

Act within delegated authorities and adheres to applicable policy and procedures associated with such authorities.

Contribute to establishing a respectful workplace where diversity is critical to innovation and growth.

Ensure every action and decision is aligned with PRMI values.

Partner with your management team to understand performance expectations and measurements. Effectively utilize feedback and coaching opportunities while seeking to learn and develop within your role at PRMI.

Realize team synergies through networking and partnerships across PRMI.

Embrace change; act as advocate and role model, promoting an approach of continuous improvement.

Maintain a high standard of customer care while actively listening to customers in an effort to understand their views and needs. Take ownership of problems and issues, taking into consideration the breadth of PRMI competencies in providing solutions.

Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

Work effectively as a team contributor on all assignments.

Perform quality work within deadlines.

Respect client and employee privacy.

Each employee must be able to communicate clearly and effectively, utilize a computer, maintain a work schedule, and effectively perform in an office setting. Employment with PRMI requires compliance with and adherence to all applicable mortgage and fair lending laws and regulations as well as PRMI policies. The ability to work extended hours may be required.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.