Administrative Office Assistant

Job Description

Job Description

Description:

This entry-level position is responsible for performing clerical and administrative tasks to support legal assistants, attorneys, and paralegals in their daily activities.

Core Functions:

• Performs clerical duties including typing, copy, scanning, and creating PDF documents.
• Operates office machines including copiers, scanners, telephone, computers, and other standard office equipment.
• Prepare mailings including normal USPS, certified mail, FedEx packages or outside messenger deliveries.
• Maintain attorneys calendar appointments. This includes coordinating and scheduling business travel arrangements, attendance at seminars, events etc.
• Respond to internal and external calls, contacting clients and scheduling conference calls.
• Record time into the firm’s accounting system accurately and in a timely manner. This includes proof time entries by attorneys.
• Performs other related duties as required or assigned, some of which may be essential to the position.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Ability to type at least 50 words per minute with accuracy.
• Strong interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Ability to maintain strict confidentiality.
• Basic to intermediate knowledge of Microsoft Office Suite, including document formatting.
• Willingness to learn legal terminology, procedures, and office workflows.
• Strong work ethic with a desire for professional growth in the legal field.

Education and Experience:

• Certificate or Associate degree in secretarial studies, or related field preferred, not required.
• 1-year professional office experience preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Prolonged periods standing at a copy machine or scanner.
• Must be able to lift up to 15 pounds at times.

How to apply:

If you are interested, please apply through our website: All submissions are confidential.

Partridge Snow & Hahn LLP is an EEO employer.