Accounting Clerk

Job Description

Job Description

We are looking for an Purchasing/Accounting Clerk to join an on-site team in Vallejo/Benicia area supporting day-to-day purchasing and accounting operations. This Long-term Contract position is expected to begin in mid-July and continue for at least three-six months. The person in this role will help keep purchasing activities organized, ensure timely invoice handling, and maintain clear communication with vendors and internal project stakeholders.

Responsibilities:

• Create and update purchase orders to support material and supply requests across active projects.

• Monitor order progress and provide accurate status updates so teams have visibility into purchasing timelines.

• Review and submit invoices for accounts payable processing while maintaining organized supporting records.

• Communicate with vendors to confirm availability, delivery timing, and order-related details.

• Partner with project managers to help coordinate purchasing needs and respond to changing priorities.

• Perform data entry and maintain purchasing documentation with a high level of accuracy and consistency.

• Assist with quote preparation and other administrative tasks that support daily office operations.

• Experience supporting purchasing, accounting, or administrative functions in an office setting.
• Working knowledge of purchase order processes and vendor coordination.
• Familiarity with accounts payable activities, including invoice review and processing.
• Strong written and verbal communication skills with a detail-oriented and approachable style.
• Excellent attention to detail, organization, and the ability to manage multiple tasks at once.
• Proficiency with Microsoft Excel and general data entry work.
• Ability to adapt quickly to shifting assignments and business needs.