Executive Assistant

Full-Time | On-site | McLean, VA | Frequent Travel Required Company Overview Executive Assistant (Bilingual – English & Mandarin Chinese) Full-Time | On-site | McLean, VA | Frequent Travel Required Company Overview N0S.tech (Non-Zero-Sum Technologies) operates at the intersection of AI-driven market intelligence and quantitative finance. By leveraging autonomous, agentic research pipelines and proprietary algorithmic models, N0S and its affiliate, N0S Capital, provide high-conviction alpha strategies to both external investment firms and internal portfolios. Role Objective The Executive Assistant is a trusted operational and communication partner to our senior executive partner. This role focuses on executive readiness, communication quality, logistical excellence, and situational judgment , rather than routine administrative tasks. The Executive Assistant enables executives to operate at the highest level by managing complex logistics, preparing for high-stakes interactions, maintaining discretion, and demonstrating strong judgment—especially in dynamic, high-pressure environments. Key Performance Focus (KPIs) Success in this role is measured by: Accuracy and reliability in executive scheduling, travel, and logistics Quality, clarity, and professionalism of executive-facing and external communication Ability to anticipate executive needs and risks before they surface Judgment and discretion in confidential, ethical, or sensitive situations Composure and effectiveness under pressure or last-minute changes Attention to detail in operations, preparation, and executive readiness Cultural fluency and effectiveness in international and cross-cultural settings Key Responsibilities Provide high-level executive support including calendar management, scheduling, and meeting coordination Plan and manage complex domestic and international travel, often with short notice Prepare detailed itineraries, briefing materials, and logistical plans to ensure executive readiness Serve as a professional communication bridge between executives, internal teams, and external partners in English and Mandarin Chinese Draft, review, and manage sensitive correspondence and materials with precision and discretion Maintain strict confidentiality and apply sound ethical judgment at all times Support executives during high-stress periods by maintaining operational stability and professionalism Assist with special projects and executive-level initiatives as required Required Qualifications & Skills Fluency in English and Mandarin Chinese (spoken and written) Proven experience supporting senior executives or leadership teams Exceptional organizational skills with a strong eye for detail and precision Strong written and verbal communication skills suitable for executive representation Ability to manage ambiguity, last-minute changes, and high-pressure situations High level of integrity, discretion, and ethical judgment Proficiency with Microsoft Office Suite and scheduling systems Willingness and ability to travel frequently and support extended or irregular hours when required Preferred Experience Experience supporting executives in technology, consulting, or international business environments Experience working with global or cross-cultural teams Exposure to executive-level decision-making or high-stakes engagements Character & Personality Fit (Critical) Professional maturity and emotional intelligence Calm, respectful communication—even when receiving blunt or direct feedback Strong ethical standards and sound judgment in sensitive situations Proactive thinking and anticipation of executive needs Curiosity and a strong desire to learn from executive exposure Cultural awareness and adaptability across communication styles Reliability, resilience, and composure under pressure Travel & Work Expectations Frequent travel with executives is required Flexibility to support extended hours during travel, including evenings and executive events Ability to remain organized, prepared, and professional while on the road Why This Role Is Attractive Direct exposure to senior executives and real-time decision-making Opportunity to develop an executive mindset and high-quality standards (“QA sensor”) Significant learning through hands-on executive operations and international exposure High-trust role with increasing responsibility and influence over time Dynamic, intellectually challenging, and culturally diverse work environment Who Will Succeed in This Role This role is ideal for someone who: Takes pride in precision, judgment, and professionalism Thrives in demanding environments with high expectations Sees executive support as a strategic function, not clerical work Is seeking long-term growth through close executive partnership #J-18808-Ljbffr