Senior Program Specialist

Job Title: Senior Specialist, State Affiliate Programs

Industry: Healthcare / Professional Associations / Policy & Advocacy

Location (city, state): Remote or Hybrid in Alexandria, VA (local candidates may work onsite one day per week)

Assignment Type: Contract through December 21, 2026

Pay: $30–$40 per hour

Work Schedule: Monday–Friday, 8:30 AM–5:00 PM (37.5 hours per week)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client

Our client is a leading professional association within the healthcare sector that supports medical professionals through education, research, policy initiatives, and advocacy. The organization works with a nationwide network of state and regional affiliates to strengthen member engagement, advance shared priorities, and support initiatives that impact the healthcare community.

Job Description

Addison Group is seeking a Senior Specialist, State Affiliate Programs for our client’s Policy and Advocacy team. This is an excellent opportunity for an experienced association, member relations, or advocacy professional to support relationships with state and regional affiliates while helping advance organizational initiatives.

The Senior Specialist will serve as a key point of contact for affiliate organizations, coordinate council and committee activities, support grassroots advocacy efforts, and develop resources that strengthen member engagement. This role also involves survey administration, data analysis, online community management, and maintaining accurate affiliate information across various systems.

The ideal candidate brings strong project management and communication skills, experience managing external relationships, and an understanding of policy or advocacy initiatives. This individual should be highly organized, detail-oriented, and comfortable balancing multiple projects and deadlines in a collaborative environment.

Key Responsibilities

• Maintain ongoing relationships with state and regional affiliate organizations, identify their needs, and help develop solutions that improve engagement and support.
• Manage online communities and affiliate networking platforms, monitor participation, and prepare engagement updates and reports for leadership.
• Identify opportunities to strengthen online collaboration by developing new discussion groups and digital resources.
• Assist with producing a weekly affiliate newsletter, including researching relevant topics, drafting content, and coordinating submissions.
• Promote affiliate initiatives and accomplishments through internal communications and external publications.
• Coordinate affiliate participation in grassroots advocacy activities, including legislative outreach, sign-on letters, in-district meetings, and congressional visits.
• Support the planning and administration of State Affiliate Council meetings, committee sessions, and working groups.
• Prepare agendas, meeting minutes, presentations, and supporting materials while coordinating scheduling, logistics, and follow-up activities.
• Assist with council elections, expense reporting, member onboarding, and ongoing council engagement.
• Develop and administer affiliate surveys, analyze responses, and use findings to identify priorities for programs, services, and professional resources.
• Prepare annual benchmarking reports and communicate survey findings to relevant stakeholders and affiliate organizations.
• Help develop toolkits, leadership development opportunities, and other resources based on affiliate feedback and identified needs.
• Coordinate affiliate membership list requests and collaborate with marketing, communications, and membership teams to promote programs and upcoming events.
• Maintain accurate affiliate representative information across CRM systems, online communities, email platforms, and internal directories.
• Prepare welcome materials and conduct onboarding calls for new council members.
• Update affiliate-related website content and provide support to organizations using website management platforms.
• Track project milestones, manage competing priorities, and ensure deliverables are completed accurately and on schedule.

Qualifications

• Bachelor's degree in Political Science, Public Policy, Health Policy, Business, Marketing, Public Administration, or a related field; equivalent experience may be considered.
• Approximately 5–6 years of relevant project management experience in policy, congressional affairs, association management, member relations, or a related field.
• Experience managing relationships with state chapters, regional affiliates, professional societies, or member organizations.
• Familiarity with grassroots advocacy initiatives, legislative outreach, or policy-related programs.
• General understanding of healthcare policy, regulatory issues, and the healthcare system.
• Experience supporting councils, committees, or working groups, including meeting preparation, documentation, and logistics.
• Strong written and verbal communication skills, with the ability to build and maintain effective professional relationships.
• Excellent organizational skills and attention to detail, with the ability to manage multiple projects and deadlines.
• Experience researching, analyzing, and summarizing data to support reporting and program development.
• Proficiency with Microsoft Office, including Outlook and Excel.
• Experience with project management platforms such as Smartsheet is highly desirable.
• Familiarity with CRM or association management systems, online community platforms, survey tools, and website content management systems is a plus.
• Ability to work effectively both independently and collaboratively with cross-functional teams.

Additional Details

• Compensation: $30–$40 per hour.
• Contract assignment through December 21, 2026.
• Schedule: Monday–Friday, 8:30 AM–5:00 PM.
• Hours: 37.5 hours per week.
• Work arrangement: Remote, with the option for local candidates to work onsite one day per week in Alexandria, VA.
• Anticipated start date: As soon as possible.
• Overtime is not anticipated and requires supervisor approval.

Perks

• Opportunity to contribute to healthcare policy and advocacy initiatives.
• Work with a respected professional association supporting a nationwide affiliate network.
• Remote flexibility, with an optional hybrid arrangement for local candidates.
• Collaborate with professionals across policy, advocacy, communications, and membership teams.
• Gain experience in affiliate engagement, grassroots advocacy, survey analysis, and association program management.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.