Executive Administrative Assistant

Job Description

Job Description

About Us:

Our client is a well-established professional services firm providing accounting, advisory, and business services to a diverse range of clients. They are seeking a polished and highly organized Executive Administrative Assistant to support senior leadership during a temporary engagement.

• Benefits & Perks:
  • Competitive pay: $25–$35/hr based on experience
  • Full-time temporary opportunity
  • 6–8 week assignment with potential for extension
  • Hybrid schedule: 3 days in office / 2 days remote
  • Monday–Friday schedule
  • Professional corporate work environment
  • Opportunity to work directly with senior leadership
  • Gain valuable experience in a professional services environment
  • Benefits, dental, vision

• Summary:
  • Provide high-level administrative support to senior leaders in a fast-paced professional environment.
  • Manage calendars, appointments, meetings, travel arrangements, and other executive-level administrative needs.
  • Prepare, format, edit, and proofread business documents, presentations, spreadsheets, and correspondence.
  • Assist with meeting coordination, expense reports, contact research, and special projects.
  • Provide reception and general office support as needed.

• Responsibilities:
  • Coordinate calendars, appointments, meetings, and scheduling for senior leaders.
  • Research and coordinate travel arrangements and related logistics.
  • Prepare and submit expense reports.
  • Record and distribute meeting minutes and follow-up items as requested.
  • Create, format, edit, and proofread correspondence, presentations, spreadsheets, and other business documents.
  • Research business contacts and organize information in spreadsheets.
  • Use mail merge and related tools to support email communications and distributions.
  • Provide reception coverage as needed, including greeting visitors and answering and routing phone calls.
  • Provide additional administrative and project support based on business needs.
  • Assist with formatting, preparing, scanning, transmitting, and filing financial statements and audit-related documents as needed. Training will be provided.

• Requirements:
  • Bachelor's degree OR high school diploma/GED with at least four years of relevant experience.
  • Previous experience providing administrative support to executive-level professionals preferred.
  • Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
  • Strong written and verbal communication skills.
  • Excellent proofreading, editing, and organizational skills.
  • Ability to manage multiple priorities and deadlines with minimal supervision.
  • Professional, dependable, and comfortable working with leadership and clients.
  • Ability to handle confidential information with discretion.
  • Previous experience in professional services, accounting, financial services, or consulting is a plus.
  • Experience with financial statements or audit-related documents is preferred but not required.