Legal Assistant Paralegal

Legal Assistant/Paralegal

Location: Jersey City, New Jersey

Position Type: Full-time, In-Office

Find out exactly what skills, experience, and qualifications you will need to succeed in this role before applying below.

Position Summary

We are looking for an organized and detail-oriented Legal Assistant to support attorneys with matter management, document preparation, e-filing, client coordination, and deadline tracking. The ideal candidate has strong communication skills and experience with law firm systems and legal workflows.

Work Schedule: This is a full-time, in-office position. The first 90 days will be an introductory period requiring full-time in-office attendance. After the introductory period, hybrid work options may be discussed.

Key Responsibilities

• Open and maintain legal matters, calendars, deadlines, and reminders.
• Track court deadlines, filing requirements, and internal milestones.
• Prepare, format, and proofread legal correspondence, letters, and standard pleadings.
• Coordinate electronic filings with New Jersey courts and relevant agencies.
• Schedule meetings and coordinate document exchanges.
• Communicate professionally with clients, opposing counsel, experts, and vendors.
• Maintain accurate case records, contact information, and matter trackers.
• Organize electronic files and templates using document management systems.
• Assist with travel arrangements, meeting preparation, and general administrative tasks.
• Support workflow improvements and the adoption of legal technology.

Required Qualifications

• 3–5 years of experience as a Legal Assistant or Paralegal in a law firm or in-house legal department.
• Strong organizational, multitasking, and time-management skills.
• Excellent writing, proofreading, and document-formatting abilities.
• Proficiency in Microsoft 365, including Word, Excel, Outlook, and PowerPoint.
• Strong communication skills and the ability to handle confidential information professionally.

Preferred Qualifications

• Experience supporting attorneys with litigation or regulatory filings.
• Familiarity with New Jersey court rules and e-filing procedures.
• Experience with NetDocuments (NetDocs) or similar document management systems.
• Familiarity with legal docketing and calendar management systems.
• Experience with Microsoft Teams, Zoom, and electronic filing portals.

Benefits

• Benefits package available to eligible employees. xxzpjkt
• Opportunity to discuss hybrid work options after the initial 90-day in-office introductory period.