Lead Proposal Coordinator - Construction and Grant Proposals (with AI Tools)

Lead Proposal Coordinator - Construction & Grant Proposals (with AI Tools) (Landover, MD)

About Us

Goel Services, Inc. is a specialty subcontractor based in Landover, MD, delivering expert mechanical (HVAC, plumbing, insulation) and demolition services (interior, environmental, and structural/wrecking) throughout the DC, Maryland, and Virginia area. We are expanding our proposal operations and seeking a tech-forward Lead Proposal Coordinator to manage high-quality bid submissions and strategic grant proposals —leveraging AI tools like ChatGPT to streamline content development and requirement analysis.

Job Summary

The Lead Proposal Coordinator is responsible for end-to-end management of construction bids and grant proposals. This role blends traditional proposal coordination with modern tools—using ChatGPT and AI-based platforms to analyze RFP requirements, draft technical narratives, and maintain consistent, high-quality submissions. You'll lead collaboration between estimators, executives, and external partners to ensure timely, compliant, and competitive proposals.

Key Responsibilities

• Manage proposal development for construction bids (mechanical & demolition scopes) and grant opportunities (public and private).
• Analyze RFPs, RFQs, and grant solicitations—using AI tools (e.g., ChatGPT) to summarize requirements, identify critical deliverables, and generate outlines or draft content.
• Draft and refine technical content including scope narratives, project profiles, corporate qualifications, and compliance responses.
• Track proposal deadlines, manage submission calendars, and ensure timely delivery via portals (BuildingConnected, Procore, grants.gov, etc.).
• Maintain and update bid templates, resumes, past project data, and boilerplate content using both manual systems and AI tools.
• Register and maintain company presence on bidder platforms and GC prequalification databases.
• Lead post-submission follow-ups, shortlisting communications, and feedback tracking.
• Monitor grant databases for aligned opportunities and assist leadership in matching them with internal or partner capabilities.
• Collaborate with executives to explore new uses of AI to improve proposal speed, accuracy, and customization.

Qualifications

3+ years of experience in proposal coordination, estimating support, or grant writing—preferably in construction or related technical fields.

Knowledge of mechanical contracting and demolition services required.

• Experience writing or coordinating government or philanthropic grant proposals .
• Strong command of writing tools and modern AI assistants , including ChatGPT, Grammarly, or other large language models.
• Excellent organizational and writing skills with an eye for formatting and compliance.
• Familiar with Microsoft Office Suite, Adobe Acrobat, and proposal platforms (e.g., BuildingConnected, SmartBid, grants.gov).
• Ability to multitask, prioritize, and work under pressure in a deadline-driven environment.

Work Environment & Schedule

• This is an on-site role based in Landover, MD.
• Monday through Friday, 8:00 AM – 4:30 PM.
• Occasional overtime may be required during tight proposal or grant deadlines.

Benefits

• Competitive salary commensurate with experience.
• Company-paid health, dental, and vision insurance.
• 401(k) with employer match.
• Paid time off and holidays.
• Professional development in proposal strategy, AI implementation, and grant funding.

This is a management position
This is a full time position