Senior Executive Assistant

Senior Executive AssistantRosenberg & Parker is seeking a Senior Executive Assistant to support Senior Executives while leading a team of Executive Assistants. As a trusted partner to senior leadership, you will manage high-visibility schedules and projects, filter incoming requests, and resolve complex issues independently. You will also serve as the firm's subject matter resource for executive support, guiding and developing less experienced team members.What You'll Do:Executive SupportManage and prioritize complex, frequently changing calendars across multiple time zones, resolving conflicts and protecting time for strategic prioritiesCoordinate domestic and international travel, including flights, visas and passports, accommodations, ground transportation, changes, and detailed itinerariesAnticipate needs and resolve issues proactively so assigned Executives are prepared in advanceServe as primary liaison between aligned Executives and internal and external stakeholders, screening, routing, and responding to communicationsDraft, edit, and respond to correspondence, and prepare presentations, reports, and meeting materialsPlan meetings and events, including agendas, logistics, note-taking, and follow-up on action itemsResearch and compile background information and materials in advance of meetings and activitiesProcess expense reports and reconcile receipts accurately and on timeHandle sensitive corporate, financial, and personnel information with strict confidentialityProvide occasional personal support as needed, such as scheduling, appointments, travel, and household or family logisticsLead complex issue resolution and special projectsTeam LeadershipManage a team of Executive Assistants, including hiring, training, coaching, and development, and hold the team accountable to performance expectationsEnsure backup coverage and consistent service across all executive supportIdentify and implement improvements to efficiency and quality across the team, and share best practicesWhat You Bring8+ years of experience supporting senior or C-suite executives, ideally in a multinational firmBachelor's degree preferredDemonstrated leadership, coaching, and training experienceExceptional organizational, time-management, and written and verbal communication skills, with strong attention to detailExpert proficiency with calendar, email, and productivity tools, including Microsoft Office (Excel, PowerPoint, Word)Proven discretion with confidential informationSound judgment and problem-solving skills, and comfort making decisions with limited directionAbility to manage competing priorities and remain calm under pressureA collaborative, team-oriented approachFlexibility in a dynamic environmentAbout UsRosenberg & Parker is the largest independent surety-only broker in the world, specializing in providing bespoke surety solutions to large publicly and privately held companies. We pride ourselves on fostering an innovative, dynamic, and inclusive workplace, offering a challenging yet rewarding environment where performance is assessed based on competencies tailored to each role. Learn more about the Core Values that drive our culture.Our Commitment to Diversity, Equity, & InclusionRosenberg & Parker is deeply committed to creating a culture of diversity, equity, and inclusion. We encourage individuals from all backgrounds to apply. We provide reasonable accommodations for applicants and employees to perform essential job functions due to disability, religious beliefs, or other reasons protected by applicable law. If you need a reasonable accommodation during the application process, please contact View email address on click.appcast.io offer eligible employees a comprehensive and competitive benefits package, including:Health, vision, and dental insuranceLife and AD&D insuranceShort-term and long-term disability insuranceFlexible and Dependent Care Flexible Spending Accounts401(k) planGenerous paid time offPaid holidaysPaid Parental LeaveHybrid work from home scheduleFlex TimeEAPDetails of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, company or individual department/team performance, and market factors.LocationPhiladelphia, Pennsylvania or Wayne, Pennsylvania (Hybrid)Employment TypeFull Time Exempt