Administrative Assistants

M-F 8 hours daily
.30 minute Unpaid Lunch Break
No Holiday work, Overtime or travel required
Free Parking Provided

General duties:
• Answer, screen and transfer incoming phone calls to appropriate BFD staff.
• Receive and direct visitors and clients.
• Perform general clerical duties including photocopying, fax, scan, and mailings as delegated.
• Maintain electronic and hard copy filing systems in both the P-drive and in the bureau's

designated file room.
• Retrieve documents from filing system as requested.
• Complete requests for information and data by staff.
• Prepare letters of good standing and license verifications for the BFD Director's signature.
• Open, sort and distribute incoming correspondence.
• Maintain office supply inventories.
• Coordinate requests for maintenance of office equipment.
• Maintain Excel spreadsheets for the monthly website updates for Open Firms, Closed Firms,

Registered Residents and active Licensed Funeral Directors.
• Process cash-lined checks for submission to the Bureau of Accounts Management.
• Prepare and assemble registered resident packets for mailing to applicants.

Prepare the law exam candidate information packets for distribution to applicants.
• Perform other duties as requested by BFD staff.

The successful candidate should be reliable, dependable, punctual, highly motivated, detail-oriented and be able to function efficiently and effectively in a fast-paced work environment.

Minimum qualifications
• include a High School Diploma (or equivalent)
• one (1) year minimum experience working in an office setting
• excellent working knowledge of Microsoft Office applications (specifically Word, Excel,

PowerPoint, and Outlook)
• the ability to handle multiple, shifting priorities
• strong organizational and communication skills (written and verbal)
• maintain, and work with electronic databases and systems

Preferred qualifications
• Bachelor's Degree or higher
• Strong verbal communications skills
• Ability to handle multiple tasks
• Experience with Excel, Outlook, Word, tracking as well as scheduling of meetings.

Salary commensurate with scope of work job experience
Proper footwear required to perform tasks in a safe manner.
Perform other reasonably related duties as required.
New Wave People is an Equal Opportunity Employer (EEO).

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