Administrative Assistant - Design & Construction

• Provide administrative coordination to ensure projects under the unit proceed in a timely and efficient manner

• Act as a liaison with various internal workgroups to provide support with meeting scheduling and coordination to support Design and Construction (D&C) initiatives

• Support the preparation of reports and process flow charts using a variety of computer applications

• Support the gathering of information and addressing follow-up questions in result of D&C Bright Idea submissions from general employees

• Provide administrative assistance by preparing materials, building and maintaining meeting agendas, taking minutes, distributing meeting minutes, and following up for completion of action items for timely execution

• Assist in the development of continuous improvement initiatives

• Additional duties as assigned to support the Operational Improvement Unit

• Bachelor's Degree in Management, Construction, Engineering or a related field

• 2 years of office administration experience as with a proficient knowledge of those office programs and procedures

• Ability to draft letters, prepare specialized meeting agendas, create spreadsheets, use new software for office use programs and create flow charts in Visio

• Organized and process oriented

• Reliable follow-through skills

• Excellent written communication skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort learning Vizio and MS Forms

• Clear and professional communicator

• Able to work effectively with diverse populations of people in a team setting yet able to work independently within established guidelines

• Experience supporting cross-functional teams

• Professional discretion when handling internal information

• Sponsorship is not available for this position

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