Trade Show Coordinator

Title Trade Show Coordinator Department Community Relations, Outreach & Support Category Communications/Public Relations Location Sacramento, CA, US, 95817-1899 Minimum Pay Rate: $46.24 Maximum Pay Rate: $56.33 Civil Service Status: Civil Service Apply by Date: 10/16/2026 Posting Type: Open This posting intends to fill one (1) full-time position, and establish an eligibility list which may be used to fill future regular full-time or limited term vacancies over the next two (2) years. SMUD's Community Relations, Outreach, and Events (CROE) department is looking for an experienced Trade Show Coordinator to join the Trade Show team. The Trade Show team helps represent SMUD in the community through trade shows, community events, and SMUD hosted events. The team is responsible for coordinating on-site participation, managing event logistics, and creating professional, engaging spaces that connect customers and community members with SMUD's programs and services. Working closely with internal and external stakeholders, the team supports high-quality public-facing events that strengthen community engagement and help meet SMUD's communication and outreach goals. The ideal candidate will have two (2) or more years of professional event coordination experience with a focus in both small- and large-scale events. This position requires collaboration across the organization and the ability to work in a fast-past environment. The ideal candidate must be available to work outside of the normal business hours including evenings, weekends, and holidays (if needed). Application Requirements Please prepare your responses to the following questions in advance, as you will be required to submit answers during the application process. Please note that there is a character limit of 1,500 characters. Failure to respond to the questions may preclude you from moving forward in this process. This position requires hands-on responsibility for setting up, dismantling, transporting, and storing branded event equipment. Please describe your experience performing these duties from start to finish, including any post-event feedback or reporting you completed. Please include any experience loading/unloading equipment, preparing event spaces, or supporting on-site event operations. Please describe your experience in direct customer or communication engagement roles. In your response, please provide a specific example on how you bring an excited, enthusiastic, and engaging approach interacting with the community members. Purpose To coordinate and oversee SMUD's on-site participation in trades shows, community and SMUD events, including setting up spaces and exhibits that create significant presence for the organization, and inform customers and the general public by strategically marketing the organization's programs and services by coordinating with various internal departments, program specialists, community groups and business/trade, public and private organizations in order to meet the communication needs of SMUD. Nature and Scope This is a paraprofessional job classification requiring extensive project management, sales strategy, and coordination skills. Incumbents have responsibility for overseeing and coordinating day-of trade show and event participation, including a high degree of independent decision-making on related work methods. Duties and Responsibilities Collaborates to identify and assess the needs required for each trade show/community event to include space procurement, staffing, badge provision, electrical, collateral material, and facilities support. Responsible for the setup, breakdown, and transportation of SMUD-branded tents and other branded event equipment at community events. Reviews show contract for accuracy and adherence to rules and regulations, if applicable. Recommends appropriate incentive items for programs/SMUD's needs; tracks the inventory for incentives and coordinates delivery post-order. Helps execute a comprehensive staff training program, which demonstrates appropriate sales and customer relations techniques, etiquette, attire, and safety and evacuation procedures. Compiles post-event feedback and statistical reports after each trade show/community event, evaluating cost effectiveness of participation. Performs related duties similar to the above in scope and function as required. Required Education High School diploma or equivalent. Required Experience Qualifications Experience in planning and executing events and preparing event spaces; setting up and dismantling trade show exhibits and displays; and coordinating logistics for trade shows and community events. Knowledge Of Advertising strategies and fundamentals, negotiation strategies, display aesthetic, and copy writing; customer relations; English usage, grammar, punctuation, vocabulary, and spelling; mathematics to perform calculations and basic statistical computations. Skills To Communicate effectively and clearly in English in person and by telephone with other staff, customers, representative of external organizations, and the general public; perform routine technical and administrative work; conduct detailed and thorough research; meet and deal tactfully with the public and SMUD employees; make effective oral presentations, including staff training; interpret and apply policies, procedures, standards, and requirements related to area of responsibility; communicate effectively in writing, including writing reports in a clear and concise manner; understand and follow complex and/or brief oral and written instructions, and follow up on one's own with appropriate assessment of situations, data and documents; establish and maintain effective office procedures, record keeping, and filing systems; plan, organize, coordinate, and prioritize assigned tasks to successfully meet deadlines; work cooperatively with diverse personalities in a team-oriented environment; perform multiple and diverse tasks concurrently in a highly pressurized work environment; drive a ton truck and tow a 14 foot trailer; use relevant word processing, Excel, and related software and databases; use a variety of relevant business office equipment; work weekends and/or overtime; modify designated software programs such as spreadsheet, database and word processing systems; accurately type at a rate required for successful job performance; maintain and administer confidential records and information; conduct research and obtain relevant information via internet resources. Desirable Qualifications Two or more (2+) years' experience coordinating trade shows, community events, outreach events, or public-facing events. Experience building rapport through direct customer engagement, paired with a passion for community connection. Experience setting up, dismantling, transporting, and storing trade show exhibits, tents, displays, or branded event equipment. Experience coordinating event logistics, such as booth or space reservations, staffing support, electrical or facility needs, collateral materials, and vendor coordination. Experience compiling post-event reports, participation metrics, feedback summaries, or cost-effectiveness evaluations. Experience using Microsoft Excel, word processing software, databases, or event tracking tools to support event coordination and reporting. Experience participating in or supporting safety tailboards, pre-job safety briefings, or event safety discussions. Required Licenses/Certificates Must possess and maintain a valid California Driver's License and a satisfactory driving record (not more than two moving violations in the last two years). Physical Requirements Applicants must be able to perform the essential job functions with or without a reasonable accommodation. Sacramento Municipal Utility District (SMUD) - Who We Are As the nation's sixth-largest community-owned electric service provider, we're proud of our reputation as one of the best places to work in Sacramento. Our employees tell us in our engagement surveys they're "Happy, satisfied and engaged" which helps create a workplace that best serves our customers.Sacramento was named as the 2nd happiest place to work in America by Forbes Magazine. Lake Tahoe, San Francisco and the world-renowned Napa Valley are within easy driving distance of our locations. Our Commitment to Diversity & Inclusion SMUD celebrates diversity, and inspires an inclusive culture based on trust and respect to create belonging and connection among our employees, customers, and communities. By working together, we are powering positive, equitable opportunities for all. We aspire to be a workplace where you can be yourself, achieve your best, and thrive together. An example of our commitment to Diversity, Equity, Inclusion, and Belonging is when SMUD signed the California Equal Pay Pledge in 2020. This requires equal pay for employees who perform "substantially similar work," when viewed as a composite of skill, effort, and responsibility at the time those employees started within that classification. As such, initial hiring salary range is not subject to negotiation and salaries will vary over time based on performance. SMUD is proud to be an equal opportunity employer. We do not discriminate in employment decisions on the basis of race, color, religion, gender (including pregnancy), national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, veteran status, or any other applicable legally protected characteristic. All employment decisions are made on the basis of individual qualifications, merit, and business needs and interests. Why Sacramento, California? The capitol of California, Sacramento is the state's sixth-largest city, and the 35th largest in the U.S. Local universities include California State University, University of the Pacific's McGeorge School of Law, and the University of California, Davis and several competitive community colleges. The UC Davis Medical Center, a world-renowned research hospital, is one of more than a dozen hospitals and shared services centers in the Sacramento region. Part of the agriculturally-rich Central Valley, Sacramento is at the forefront of the farm-to-fork food movement. Northern California is home to some of the country's top technology companies, including Google and LinkedIn, and a multitude of startups in many industries. Sacramento is home to the NBA Kings, the River Cats (AAA baseball), the Republic FC (soccer) and the San Francisco Giants, NBA Warriors and NFL 49'er's aren't far away. Sacramento offers an affluent liberal arts community with Broadway, Mondavi Center, Crocker Museum and summer musical theater to name a few. On-site Work This role will be an on-site role that will require being in person at one of SMUD's campuses daily to complete work tasks. CalPERS SMUD is a CalPERS agency. As a member of the California Public Employees' Retirement System (CalPERS), SMUD offers eligible employees access to a defined benefit pension plan along with other valuable retirement and health benefits. This program helps provide financial security both during your career and after retirement. To learn more about CalPERS and the benefits it offers, please visit SMUD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. SMUD complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. SMUD expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of SMUD employees to perform their expected job duties is absolutely not tolerated. #J-18808-Ljbffr Sacramento Municipal Utility District