Placement Coordinator

Full Time The Placement Coordinator serves as a key member of the Clinical Case Management team and is responsible for facilitating timely and appropriate post-acute care transitions through comprehensive referral management, placement coordination, authorization support, and transportation arrangements. Working collaboratively with Clinical Case Managers, physicians, nursing, post-acute providers, and community partners, the Placement Coordinator manages post-acute referrals, ensuring patients are transitioned to the appropriate level of care while minimizing discharge delays and supporting optimal patient outcomes. The Placement Coordinator functions as a liaison between UCDH, post-acute providers, placement agencies, payers, and interdisciplinary teams to ensure efficient communication, coordination, and follow-through of post-discharge services. This role is responsible for managing referral workflows through a referral management system, obtaining post-acute authorizations, coordinating patient transportation through a system integrated in the electronic medical record, supporting difficult-to-place patients, and identifying resources that facilitate safe and timely discharges. The Placement Coordinator contributes to departmental initiatives focused on patient throughput, length‑of‑stay reduction, and care transitions. Apply By Date: October 11, 2026 at 11:59pm. Selection activities may start at any time. Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position High school diploma or equivalent experience. One (1) year of acute care hospital or post-acute care experience. Knowledge and experience with community resources. Knowledge of all payer systems, procedures, and regulations including Medicare, Medi-Cal, Managed Care, and Third Party. Knowledge and skills to obtain authorizations for post-acute care. Ability to multi-task, set priorities, organize and work independently. Ability to recognize and maintain confidentiality of patient information and comply with all HIPAA laws. Ability to read, write, speak and understand English language and be able to utilize Medical Interpretation Services. Strong customer service skills. Ability to be prompt and meet deadlines for timely hospital discharges. Ability to establish and maintain effective relationships with widely diverse groups, including individuals at all levels both within and outside the organization and gain their cooperation. Knowledge of Microsoft Teams, Outlook, EMR/Epic and CarePort or similar systems. Knowledge of Medical Terminology. Preferred Qualifications Knowledge of post-acute placement settings, including SNF, ARU/IRF, LTACH, Subacute, and CHLF facilities, with an understanding of admission criteria, payer requirements, placement barriers, and coordination of patient transitions to appropriate levels of care. Key Responsibilities 75% - Post-Acute Placement & Referral Coordination 20% - Authorization/Transportation/ Administrative Duties 5% - Education, Professional Development and Interpersonal Skills Department Overview The Clinical Case Management Department has the combined responsibilities of hospital-wide Discharge Planning, Utilization Review and MediCal TAR Free Processing. The Clinical Case Management purpose is to reduce hospital costs, monitor length of stay and appropriateness of medical care in the acute setting, ensure reimbursement through timely medical review and/or obtaining authorizations for services rendered, provide discharge planning interventions to assure timely and safe patient discharge, facilitate outpatient referrals or acute transfer and urgent direct admission requests, refer patients to and assist in the application of special programs when needed.

POSITION INFORMATION

Salary or Pay Range: $30.87-$44.25 Salary Frequency: Hourly Salary Grade: 108 UC Job Title: BLANK AST 3 UC Job Code: 004722 Number of Positions: 1 Appointment Type: Staff: Career Percentage of Time: 100 Shift (Work Schedule): Monday-Friday, Rotating Weekends and Holidays Location: Medical Records Building (HSP012) Union Representation: CX-Clerical/Admin Benefits Eligible: Yes This position is 100% on-site Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees. High quality and low-cost medical plans to choose from to fit your family's needs UC pays for dental and vision coverage for you and your family Retirement plans for eligible employees including Pension and other Retirement Saving Plans Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees Lactation Support Program and Family Care discounts and resources Employee Well-being resources and programming to support thriving in all aspects of employee's lives On-site Employee Assistance Program including access to free mental health services Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees Access to free professional development courses and learning opportunities for personal and professional growth Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees Physical Demands Standing - Occasional Up to 3 Hours Walking - Occasional Up to 3 Hours Sitting - Frequent 3 to 6 Hours Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling - Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours Reaching overhead - Occasional Up to 3 Hours Keyboard use/repetitive motion - Frequent 3 to 6 Hours Mental Demands Sustained attention and concentration - Frequent 3 to 6 Hours Complex problem solving/reasoning - Frequent 3 to 6 Hours Ability to organize & prioritize - Frequent 3 to 6 Hours Communication skills - Frequent 3 to 6 Hours Numerical skills - Occasional Up to 3 Hours Constant Interaction - Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6 Hours Multiple Concurrent Tasks - Frequent 3 to 6 Hours Work Environment UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. The incumbent must communicate effectively over the phone, in person, and in writing. Must be able to move about to attend meetings and other functions necessary to complete responsibilities. Must be able to work occasional overtime and/or flexible hours as needed by the department. Special Requirements - Please contact your recruiter with questions regarding which activities apply by position This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. A Culture of Opportunity and Belonging At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together. As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. To view the University of California's Anti-Discrimination Policy, please visit: Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere To learn more about our background check program, please visit: #J-18808-Ljbffr University of California- Davis Health