Contract Administrator

Procurement/Contracting Specialist

Assists the Procurement/Contracting team with contracting and procurement functions of the River Authority, while following applicable laws, policies and procedures and ensure compliance. Manages vendor registration. Receives and processes employee requests for business cards and Procurement Cards.

Safety is #1 at the River Authority: We expect every employee: to 1) Strictly follow safety policies, rules, and safe work methods. 2) Promptly correct or report safety hazards or unsafe conditions. Immediately report injuries for prompt diagnosis and treatment. 3) Make regular suggestions for safety process improvements to support continuous safety improvement.

Essential Duties & Responsibilities

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Prepare, under the mentorship and direction of the Team Lead, low-risk contracts, for routine goods and services using established templates, extensions, modifications and amendments, supplemental funding requests, key personnel notifications, close-outs, and other actions are handled promptly.
• Administer third-party contract software(s) and ensure contract compliance and SWMBE reporting.
• Ability to collect data from various systems and display in meaningful form or reports and take appropriate action in updating system with collected data. Includes use of Microsoft Excel or working with internal resources to develop reports.
• Reviews rep
• Processing of contract actions from entry to execution to include but not limited to manual entries into Agency's financial software system and electronic signature systems under the mentorship and direction of the Team Lead.
• Ensures purchasing policies and procedures are followed by the River Authority staff.
• Communicates with internal/external stakeholders concerning procurement and contract matters. Provides guidance and takes appropriate action as needed.
• Manages vendor databases.
• Manages insurance certificates.
• Ensure contracting files are complete and meets record retention requirements.
• Consults with Team Lead/Procurement Supervisor to verify legal sufficiency of contracts and agreements.
• Provides support and guidance to internal customers on the contracting process.
• Document vendor performance and incidents through maintenance of database, log, or other method(s).
• Ensures that all vendors, contractors, and professional service providers comply with the SWMBE policy established by the River Authority.
• All other duties as assigned.

Supervisory Requirements

• This position does not directly supervise any employees.

Minimum Qualifications

Required Education and Experience

• Qualified candidates that possess a Bachelor's degree and one (1) year of progressively responsible experience in government contract management and/or purchasing; or a combination of experience and education that results in the required knowledge, skills, may qualify for the Contract Specialist I position.
• Qualified candidates that possess a Bachelor's degree and three (3) years of progressively responsible experience in government contract management and/or purchasing; or a combination of experience and education that results in the required knowledge, skills, may qualify for the Contract Specialist II position.
• Qualified candidates that possess a Bachelor's degree and five (5) years of progressively responsible experience in government contract management and/or purchasing; or a combination of experience and education that results in the required knowledge, skills, may qualify for the Senior Contract Specialist position.

*If selected, level will be determined by Manager based on internal assessment of education and experience.

Required Licenses or Certifications

• State of Texas CTCD certification or other recognized certification is required or obtained within first year.

Must have and maintain a valid driver's license and an insurable driving record.

Competencies for Successful Performance of Job Duties

The requirements listed below are representative of the knowledge, skills, and abilities required to successfully perform the essential functions of this position.

Knowledge of:

• Microsoft Office
• Contract and vendor management
• Records retention best practices
• Procurement Cards
• Grants

Skills and Abilities:

• Communicating orally and in writing
• Organization and filing
• Basic accounting
• Report generation
• Must be able to function in a principle-based organization that has a culture built on character and SARA Core Values of Stewardship, Integrity, and Excellence.

Work Environment/Conditions and Physical Demands

Work Environment and Physical Effort : (check the appropriate box:)

Physical Effort Requirements

Work Environment - Sedentary - Medium - Heavy

Good: Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.

Satisfactory: Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work.

Disagreeable: Frequent exposure to unpleasant environmental conditions and/or hazards. Majority of work performed outside or with exposure to risk.

Sedentary: Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Medium: Exerting up to 35 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.

Heavy: Exerting up to 100 pounds of force occasionally, up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.

Work Environment/Conditions and Physical Demands continued

Work Locations : (select one frequency choice for each location listed:)

Work Environment Locations

Work Locations: Indicate how often the work requires the employee to be in the following types of environments: - Seldom or Never - Sometimes - Frequently or Often

Office or similar indoor environment

Outdoor environment

Street environment (near moving traffic)

Construction site

Confined space

Vehicle

Warehouse environment

Other: (Specify: )

Exposures : (select one frequency choice for each exposure listed:)

Exposures

Exposures: Indicate how often the work requires the employee to be exposed to the following environmental exposures. - Seldom or Never - Sometimes - Frequently or Often

Extreme cold (below 32 degrees)

Extreme heat (above 100 degrees)

Communicable diseases

Moving mechanical parts

Fumes or airborne particles

Poison ivy, wasps, snakes, and other natural hazards

Toxic or caustic chemicals or substances

Loud noises (85+ decibels such as heavy trucks, jack hammers, construction)

Other: (Specify: )

San Antonio River Authority is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity.