Corporate Real Estate & Facilities Administrator

Job Description

Job Description

We are looking for a Corporate Real Estate & Facilities Administrator to support a Financial Services organization in San Antonio, Texas. This Long-term Contract position will contribute to day-to-day real estate and facilities operations by coordinating lease administration, space planning, vendor activity, and project-related tasks across office locations. The role also provides administrative and systems support that helps maintain accurate facility records, streamline workplace changes, and support a high standard of service for internal teams and external partners.

Responsibilities:
• Manage lease administration activities by organizing documentation, tracking key dates, summarizing lease terms, and supporting productive relationships with landlords and property managers.
• Coordinate facilities projects from planning through completion, including office openings, relocations, closures, and asset decommissioning across multiple sites.
• Support facilities maintenance operations by arranging services and materials from approved vendors and helping ensure adherence to company vendor governance standards.
• Facilitate employee moves, workspace updates, and location changes while maintaining accurate records in facilities and space management systems.
• Maintain and update floor plans and space allocation data to support hiring activity, departmental changes, and broader workplace planning needs.
• Assist with the use and administration of facilities and real estate software platforms for lease management, work orders, contracts, and related operational reporting.
• Provide support for system validation and performance checks involving integrations between facilities applications and other business platforms.
• Oversee shared administrative files and documentation for the facilities function to improve organization, accessibility, and record accuracy.
• Partner with internal business units on leasing coordination, spreadsheet tracking, equipment oversight, and other office support activities tied to real estate operations.• Associate’s degree from an accredited college or university.
• At least 3 years of experience in facilities management, property management, corporate real estate, or a closely related field.
• Hands-on experience with lease administration, lease documents, commercial real estate processes, and facilities planning.
• Strong proficiency with Microsoft Office applications, including advanced Microsoft Excel, as well as Microsoft Project, Microsoft Visio, and SharePoint.
• Experience working with facilities or real estate software used for space planning, maintenance tracking, asset management, or critical lease date monitoring.
• Strong organizational and communication skills with the ability to manage multiple priorities accurately and effectively.
• Ability to travel locally or nationally as needed and work a flexible schedule that may include overtime or weekend support.
• Preferred certifications include Project Management certification, Certified Facility Manager, or Facilities Management certification.