Executive Assistant

We are partnering with a well?established Dallas law firm to hire an Executive Assistant to support both the General Counsel (GC) and Chief Executive Officer (CEO).

This is a high?visibility role requiring exceptional judgment, confidentiality, and the ability to manage complex priorities in a fast?paced legal environment - and we are seeking a polished, strategic administrative professional who enjoys supporting senior leadership and thrives in a dynamic, high?responsibility setting.

Why this role stands out:

Direct support to the CEO and GC with significant leadership exposure

High?impact role supporting firmwide initiatives and executive operations

Blend of business operations and legal?focused responsibilities

Hybrid schedule with flexibility for strong candidates

Stable, nationally recognized law firm environment

Responsibilities:

Manage complex, fast?moving calendars and prioritize meetings, leadership commitments, and external engagements

Coordinate travel, itineraries, and expense reporting

Prepare, edit, and format executive?level correspondence, presentations, reports, and internal communications

Support firmwide strategic initiatives, including project coordination, timeline tracking, and follow?up on action items

Coordinate executive, leadership, and board meetings, including agendas, materials, logistics, and post?meeting follow?up

Serve as a primary point of contact for internal teams, vendors, and external stakeholders

Provide administrative support to the GC, including calendar management, meeting coordination, and legal?related scheduling

Assist with preparation, organization, and management of legal documents, agreements, and correspondence

Maintain confidential legal files and records in accordance with firm policies

Support legal operations including matter tracking, deadlines, compliance documentation, and reporting

Coordinate with internal departments and outside counsel on legal and risk?management matters

Handle highly sensitive legal, employment, and risk?related information with discretion

Draft, proofread, and format a wide range of documents with exceptional accuracy

Maintain organized electronic and physical filing systems, including document?management and e?signature platforms

Anticipate executive needs, resolve administrative issues proactively, and recommend process improvements

Manage competing priorities while maintaining professionalism and responsiveness

Qualifications:

5+ years supporting General Counsel (law firm or professional services industry experience strongly preferred)

Advanced proficiency in Microsoft Office with strong document?formatting and presentation skills

Strong proficiency with AI and emerging technology tools

Excellent organizational, time?management, and communication skills

Ability to manage confidential information with sound judgment

Ability to work independently and remain composed in high?pressure environments