Executive Assistant / Investor Relations at Investment Firm (Hybrid)

Executive Assistant / Investor Relations at Investment Firm (Hybrid) New York, NY Our client, an established investment firm based in New York City, is seeking an experienced Executive Assistant to support a senior executive and broader team. This is a fast-paced role combining traditional executive support with Investor Relations assistance and relationship management. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing a high volume of competing priorities while working closely with senior executives, external stakeholders, and internal teams.

RESPONSIBILITIES:

Provide high-level administrative support to an executive and broader team Manage complex calendars and coordinate internal and external meetings Coordinate complex domestic and international travel, accommodations, and logistics for meetings and conferences Manage and maintain the CRM platform, including updates, meeting tracking, reporting, and other relevant information Support Investor Relations initiatives, including organizing and maintaining materials and documentation Coordinate external events, including preparation and follow-up Process expenses Collaborate with senior executives, external stakeholders, and internal teams Handle highly confidential and sensitive information with discretion Assist with ongoing additional administrative needs and special projects as needed

REQUIREMENTS:

Prior executive administrative experience — within an investment environment or similarly fast-paced professional setting is a plus Bachelor’s Degree or equivalent Proficiency in Microsoft Office Suite, particularly Outlook Experience working with CRM platforms preferred Proven ability to manage a high volume of concurrent requests in a fast-paced environment while maintaining strong attention to detail Highly organized with strong prioritization skills and the ability to manage competing demands in real time Proactive and resourceful, with the ability to anticipate needs, and take initiative Strong written and verbal communication skills Comfortable learning and adopting new technology and tools to improve efficiency Collaborative, positive, can-do attitude with a high level of responsiveness and commitment

SALARY:

$125–175K DOE + Discretionary Bonus + Benefits + 401K

HOURS:

9:00/9:30am–6:00/6:30pm (DOE) + Flexibility as needed! Hybrid schedule #J-18808-Ljbffr BCL Search