Manager, Human Resources & Academic Personnel

Special Instructions to Applicants Applicants must submit both a resume and a cover letter to be considered for this position. This position requires the incumbent to work on site at UCLA's campus a minimum of 2 days per week. Department Summary The Department of Education at the UCLA School of Education and Information Studies (Ed IS) is dedicated to excellence in teaching, research, and service, with a steadfast commitment to advancing educational equity and social justice. We are committed to advancing educational research, practice, and policy to foster equity, diversity, and inclusion in education. By preparing future educators, researchers, and leaders and conducting cutting‑edge research, we strive to create positive change and address the complex challenges facing education locally, nationally, and globally for the betterment of society. Position Summary Under the general guidance of the Senior Director, Personnel & Operations, the Manager of Human Resources & Academic Personnel provides strategic leadership and oversight of all staff, student, and academic personnel functions for the School of Education & Information Studies (Ed IS). The Manager is responsible for ensuring the effective delivery of comprehensive human resources and academic personnel services, including recruitment, appointments, onboarding, payroll, compensation, employee and labor relations, and performance management. The position ensures compliance with University policies, collective bargaining agreements, and applicable federal and state regulations, while upholding fiduciary responsibility for staffing, compensation, and payroll administration. The Manager exercises a high level of independent judgment in identifying, analyzing, and resolving complex and sensitive issues, consulting with the Senior Director as appropriate. In the absence of the Senior Director, the Manager assumes full decision‑making authority for staff and academic human resources matters, as needed. Serving as a key advisor to School leadership, the Manager provides expert guidance to the Dean, Associate Deans, Department Chairs, and senior managers on workforce strategy, academic personnel matters, and organizational effectiveness. The incumbent leads the development and implementation of HR and academic personnel strategies, programs, and initiatives that support the School's mission, strategic priorities, and commitment to equity and inclusion. The Manager leads a team of Human Resources professionals across both staff and academic personnel functions, providing mentorship, training, performance management, and ongoing professional development to ensure high‑quality, consistent service delivery. The incumbent fosters a collaborative, service‑oriented team culture and ensures staff are equipped with the tools, knowledge, and resources necessary to effectively support managers, employees, and organizational goals. The role oversees all local HR and Academic operations, including staff compensation, classification, employee and labor relations, performance management, and disciplinary actions, consulting with Campus Human Resources (CHR), Academic Personnel Office (AAPO), and other central offices as appropriate. The Manager advises managers and supervisors on recruitment strategies, organizational restructuring, and workforce planning, informed by ongoing analysis of departmental needs and University‑wide trends. The incumbent develops and applies market‑based and cross‑campus compensation comparisons to support pay equity and ensures adherence to approved payroll budgets, including those related to contracts and grants. In addition, the Manager recommends, develops, and implements department‑wide HR and Academic Personnel strategies and programs that enhance organizational effectiveness and support the mission and long‑term goals of Ed IS. The Manager applies advanced expertise to resolve highly complex issues; conducts comprehensive analyses of policies, workforce data, and organizational practices; and develops recommendations for senior leadership. The Manager provides guidance to managers and supervisors on compensation programs, personnel policies, and HR best practices; advises employees on sensitive and complex workplace matters; and identifies opportunities for systemic improvements, including training, process enhancements, and organizational changes. The position works closely with Campus Labor and Employee Relations on matters affecting the School's employee population, including investigations, disciplinary actions, and grievance processes, and may serve as the School's representative in related proceedings. Salary & Compensation UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications 7‑10 + Years of progressive HR experience, including academic personnel in a university setting (Required) Working knowledge of and demonstrated skills in counseling, recruitment and interviewing, benefits and compensation administration, training and development, and employee relations. (Required) Demonstrated knowledge and experience using UC/UCLA systems, including UC Path, Online Financial Systems Reports (OFSR), Campus Data Warehouse (CDW), OPUS, UC Recruit, JDXpert, iCIMS, TRS, and other campus personnel and fiscal tools. (Required) Experience and ability to work as part of an executive team in a collaborative and collegial environment. (Required) Demonstrated supervisory skill and experience in making hiring decisions, training subordinates, evaluating staff, and overseeing disciplinary procedures when required. (Required) Experience with, and advanced knowledge of, collective bargaining agreements and PPSM policies and procedures to interpret and apply policy. (Required) Specific knowledge of UC academic personnel policies and procedures. Skill in analyzing and interpreting University policy to effectively coordinate and advise the Chairs and Dean in administering the academic personnel program for both departments. (Required) Working knowledge of the UCLA CALL and the Academic Personnel Manual (APM). Working knowledge of University health plans, FML, Leave of Absence, retirement plans, and other employee benefits. (Required) Ability to analyze task requirements and to coordinate and manage a number of projects (most of them having deadlines) simultaneously and to prioritize work in order to meet deadlines. Analytical ability to resolve conflict and implement new procedures for department chair, vice chairs, and/or Dean. (Required) Interpersonal skills, often requiring tact and diplomacy, to establish and maintain cooperative working relationships with staff, UCLA faculty, and external stakeholders. (Required) Skill in communicating clearly and effectively in order to obtain and convey information to individuals at various organizational levels. (Required) Working knowledge of commonly used MS Office software: Word, Excel, PowerPoint, tables and databases. (Required) Advanced knowledge of University HR & Academic Personnel and Payroll policies, procedures, and organizational structure. (Required) Demonstrated working knowledge of the academic personnel process related to faculty appointments, promotions, advancements, and reviews. (Required) Advanced mathematical and quantitative skills for calculating salaries, preparing payroll documents, applying formulas, processing expense transfers, managing leave accruals, handling payroll changes, and creating financial analyses. (Required) Superior writing and editing skills sufficient to compose and edit correspondence and emails that are professional, clear, concise, and grammatically correct. Ability to make oral, group, and one‑on‑one presentations to provide information, explain policies and procedures, and answer questions. (Required) Ability to prioritize and adjust a heavy workload to meet deadlines. Demonstrate the ability to determine the relative importance of job responsibilities to meet these deadlines. (Required) Knowledge and understanding of Federal, State and local University laws, rules and regulations, and policies regarding fair employment practices. (Required) Education, Licenses, Certifications & Personal Affiliations Bachelor's Degree in Human Resources and/or equivalent experience or training in Human Resources, Academic Personnel/Affairs, and/or Higher Education. (Required) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment. Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired. CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse". Occasional attendance at offsite conferences and meetings. (Required) Evening and/or weekend work as needed. (Required) Ability to work physically on‑site on UCLA's Campus a minimum of 2x per week with additional days on‑site as needed. (Required) 5% Domestic travel Schedule Monday - Friday | 8:00 a.m to 5:00 p.m Union/Policy Covered 99-Policy Covered #J-18808-Ljbffr The Regents of the University of California on behalf of their Los Angeles Campus