Executive Assistant

Position Information Position/Classification Title: Executive Assistant Working Title: Executive Assistant Competency Level: Journey Position Number: 100259 FLSA: Non-Exempt Appointment Type: Permanent - Full Time FTE: 1 = 40 hours/week, 12 months EEO-1 Category: Administrative Support Workers SOC Code: 43-6011 - Executive Secretaries and Executive Administrative Assistants Position Overview Be an Eagle - Where Purpose Takes Flight! Are you ready to make an impact? At North Carolina Central University (NCCU), we are more than an institution - we are a community rooted in a legacy of excellence and transformation. A historically Black university located in Durham, North Carolina, also known as 'The City of Medicine,' NCCU has been a cornerstone of education since 1910, fostering innovation and progress. Join our team and enjoy a comprehensive benefits package and exclusive perks designed to support your work-life balance. At NCCU, your professional growth will be nurtured, and your contributions will help shape the future for our students and the community we serve. Become part of a legacy that drives change and achievement. An opportunity awaits you at NCCU, where your purpose can take flight. Visit NCCU.edu. Employee Benefits Employee Benefits available to NCCU permanent employees include the following and more: Accrued Vacation and Sick Leave Community Service Leave NC State - Health Benefits NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more 11-12 Paid Holidays Teachers and State Employees Retirement System (TSERS) Optional Supplemental Plans - 401k, 403b, 457b and 457 Employee Assistance Program (EAP) Campus Recreation Center Discount University Bookstore Discount and more. Primary Function of Organizational Unit The NCCU School of Law was founded in 1939 to provide an opportunity for legal education to African Americans. The School of Law now provides this opportunity to a more diverse student body than any other in the nation, as it pertains to race and gender. This environment of diversity better prepares our students to effect positive change in the broader society. The Law Library serves the law school faculty and students as their basic library and study resource for teaching and research. The roughly 32,000 square foot library houses over 400,000 volumes and volume equivalents The Law Library is a selective state and federal government depository. The library staff of eight full time librarians (excluding the Director) and seven FTE paraprofessionals serves a day and evening student body of approximately 610 students and 38 faculty members. Primary Purpose of Position The primary purpose of this position is to provide the day-to-day administrative support to the Dean, School of Law. This position requires the performance of a variety of confidential office duties that entail the use of sound judgment based on knowledge and experience; serving as a liaison, on the Dean's behalf, to University administrators, faculty, and staff. The position will plan and execute the Dean's travel and expenses; manage and maintain Dean's calendar; maintain communication between the Dean and various departments within and external to the Law School. The position prepares and edits correspondence, memoranda and reports; creates spreadsheets for a variety of requirements; create PowerPoint presentations; researches, interprets and analyzes issues for the Dean; develops database and other IT applications that organize and manage information storage for the Dean; screens and prioritizes all communication and correspondence (e.g., calls, e-mails, letters), manages projects as assigned by the Dean. The incumbent meets weekly with the Dean for additional assignments associated with the Dean's suite and/or the School of Law. Required Knowledge, Skills, and Abilities Position requires knowledge of the University travel policies and procedures. Knowledge of the University Human Resources policies and procedures. Work will often require extensive contact with accreditation agencies, counterparts and colleagues at other Universities, as well as the campus community and local and/or regional community in order to explain programming options, processes, policies, and procedures. Substantial public contact in order to develop and maintain effective working relationships with and among students, parents, faculty, and staff, university, alumni and other external entities while providing excellent customer service. Use of sound judgement and discretion as work involves the performance of complex and confidential office duties. Knowledge of Microsoft Office (Outlook, Word, Excel, One Note, Publisher and PowerPoint) applications and an intuitive ability to utilize these tools for effective administration and problem solving. Constant flexibility; excellent planning, prioritization and organizational skills. Excellent written and oral communication skills. Excellent interpersonal skills and ability to interact effectively and diplomatically with a wide range of individuals in a high-pressure environment. Knowledge of Banner Finance, PeopleAdmin or equivalent systems. Ability to work independently with little or no supervision. Minimum Education/Experience High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor's degree, preferably in business administration or a related discipline; orequivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Licenses or Certification required by Statute or Regulation N/A Pre-Employment Requirements You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form or those seeking National Guard Preference must attach as NG23A form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal background checks, and education/license verification prior to employment. North Carolina Central University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Equal Opportunity Employer North Carolina Central University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran. Work Hours Monday - Friday 8-5 Position required to work during periods of adverse weather or other emergencies No Campus Security Authority Designated Position Yes Work Location Fully On-site (dedicated office at Duty Station) Key Responsibilities and Related Competencies Knowledge - Program Demonstrates significant knowledge of the goals, priorities and commitments of the administrator and operational structure. Demonstrates considerable knowledge of the programs and culture of the organization. Applies knowledge of strategic goals, organizational practices, and critical policies, laws, rules, and regulations that impact the mission of the organization. Work requires an awareness of internal and external constituents and organizations with which the administrator's commitments must be coordinated. Accounting & Financial Support Responsible for managing procurement and financial transactions by creating and processing purchase orders, onboarding new vendors for payment, reviewing and processing invoices for accurate and timely payment, and reconciling Purchasing Card (P-Card) transactions to ensure compliance with university policies and financial procedures.Monitors and reconciles departmental budget and tracks travel and offices expenditures. Interpersonal Skills Public contact is a major component of positions, both internal and external to the organization. Work requires contact with program staff, managers of other units within the organization, representatives of other state agencies/universities, clients, service recipients, elected/appointed representatives, and the public. Problem Solving Identifies, evaluates and resolves routine problems based on knowledge of organizational activities, priorities, and the Dean's preferences. Exercises independent judgment and understands the impact of the decisions on the Dean' role and commitments. Communication - Verbal/Written This position screens, prioritizes, and facilitates communication and correspondence (i.e., calls, e-mails, letters) on behalf of the Dean; manages projects as assigned by the Dean; assists in writing and developing stories for the biannual Dean's Report newsletter; facilitates prompt and courteous responses for the Office of the Dean on school inquiries; manages inventory for the Office of the Dean. Communicates regularly with the Law School's staff, administrators, and students as well as other departments throughout the university. Create spreadsheets and PowerPoint presentations for a variety of requirements. Information/Records Administration Researches information affecting organizational goals and objectives and provide the Dean with the necessary materials to enhance and support decision-making. Interprets and summarizes information based on program knowledge, organizational goals, and priorities. The position also requires knowledge of the University Human Resources policies and procedures, as it is responsible for entering documentation into PeopleAdmin for new hires, reclassification and other PeopleAdmin tasks as assigned as well as serving as a liaison between the Law School and the university's Human Resources department. Work will often require frequent contact with accreditation agencies, counterparts and colleagues at other Universities, as well as the campus community and local and/or regional community in order to explain programming options, processes, policies, and procedures. Planning and Organizing Uses judgment to make changes to schedules and matters of the administrator. Attends administrator's meetings to stay abreast of and prioritize issues. Tracks and monitors pending issues for follow-up and independently develops agenda for future meetings. Organizes and assimilates documents for agency/university boards, hearings, and/or commissions meetings. Other Duties as Assigned Other duties as assigned. Posting Detail Information Posting Number: SPA01489P Open Date: 07/28/2026 Close Date: 08/10/2026 #J-18808-Ljbffr NC Central University