Administrative Assistant to Executive Director

Provides administrative support to the Executive Director of Prestonwood Pregnancy Center (“PPC”) to support PPC’s daily operations.Responsibilities:Provide administrative assistance to the Executive Director by:Managing calendarScheduling appointments and meetingsAnswering telephoneOrdering office suppliesComposing and creating correspondenceCompiling informational letters, brochures, etc.Provide support as needed for meetings, events, and projects in which the Executive Director will be involved, including:Preparing meeting agendas and reportsOrdering and picking up foodSetting up and taking down meetingsTaking meeting minutesRespond to requests and inquiries from external sources and from other Prestonwood Baptist Church (“PBC”) entities on behalf of the Executive DirectorRun required reports and assist with reporting of analyticsSubmit purchase orders, check requests, contract requests and other required financial related items and ensure compliance with PBC policiesUnderstand fully the PBC church programming software to enter events, details, and work ordersInterface with onsite vendors, as neededOversee travel arrangements for the Executive DirectorReconcile the Executive Director’s credit card statement monthlyAssist Executive Director’s direct reports as assignedMaintain employee filesEnsure the Executive Director is informed about staff birthdays, anniversaries, absences, and other important staff related informationOther duties as assignedRequirements:Growing relationship with Jesus Christ as Lord and Savior as an active member of a Bible believing and preaching ministryPro-life in word and pro-love in actionPrevious experience supporting a senior or executive staff member preferredExcellent attention to detailAbility to work effectively with other staffStrong communication skills, both written and oralBilingual Spanish/English helpfulIntermediate to Advance skills in Microsoft Office productsAble to work a Monday – Friday schedule with flexibility for PPC and PBC scheduled eventsAble to work at a desk with a computer screen for extended periods of time, perform occasional activities that require moving one’s whole body, such as balancing, walking, stooping, pushing, pulling, lifting up to 20 lbs. without assistance #J-18808-Ljbffr Prestonwood Baptist Church