Principal Clerk - Transportation Department

Job Description

Job Description

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HAVERHILL PUBLIC SCHOOLS

HAVERHILL, MASSACHUSETTS 01830

Haverhill Public Schools is a diverse environment and is proud to be an equal opportunity employer.  All qualified candidates will receive consideration.

ANNOUNCEMENT OF POSITION:

• Title of Position: PRINCIPAL CLERK TRANSPORTATION DEPT (HOURS VARY)
  • 12 month position (anticipated opening(s).
• Work Year : July – June – 12 Month.
• Effective Date of Employment : 2026-2027.
• Salary: In accordance with the Clerical Salary Scale.
  • (41,789 - $47,404).
• Organizational Relationship or Line of Authority: Directly responsible to the Supervisor of Transportation.

Statement of Duties:

• Performs a variety of clerical activities related to the functions of assigned school office and/or programs.
• Greet public, receives visitors in office and follows the proper protocol in allowing access to the building. 
• Answer telephones, takes messages and refers callers to appropriate staff members.
• Open, sort and route incoming mail and prepares outgoing mail. 
• Schedules appointments. 
• Prepares memos, correspondence and/or reports from handwritten copy, notes or verbal direction.
• Requisition for textbooks, school supplies, equipment; other school-related forms. 
• Monitors and responds to radio communications.
• Prepare weekly payroll of personnel. 
• Compiles school budget and perform related work. 
• Keeps up-to-date enrollment data; maintain pupil and personnel files.
• Maintains the School Brains student database.
• Maintains accurate student and staff attendance.
• Participates on the Building Crisis Response Team
• Provide teachers with all necessary data and forms.
• Perform all other general duties as indicated by the Principal and his/her designee.
• Assist in Dispatching of all bus related activities.
• Coordinate specialized bus transportation to include in district and out of district.
• May require late afternoons into early evening.

Qualifications:

• High School Diploma.
• Secretarial and /or clerical experience preferred.
• Excellent interpersonal skills.
• Strong effective time management planning capabilities.
• Performs all clerical work in the office with little supervision.
• Self-motivated and able to work without direct supervision.
• Ability to multi-task when necessary.
• Skills to operate standard office equipment including use of computer applications and various business machines.
• Perform data entry and word processing.  The data entry will include:  daily student attendance; daily staff attendance; current enrollment data; student information; budget document; supply orders; other data as required.
• Knowledge of Microsoft Office applications and familiar with Apple software, School Brains, and Budgetsense.
• Knowledge of transportation routing systems.
• Knowledge of Synovia GPS systems.
• Familiarity of radio communications.
• CPR First Aid certification is a plus.
• Bilingual preferred.
• Previous experience in a school environment preferred.
• Such alternatives to the above qualifications as the building principal or his/her designee may find appropriate and acceptable.

Closing Date for Receipt of Application: July 1, 2026

Applicant Tracking Posting #: 1932
School Sprint Posting #: 5724285

Address all Applications and Letter of Intent to:

Haverhill Public Schools

Human Resource Department

4 Summer Street - Room 104

Haverhill, MA 01830

An Equal Opportunity Employer:

The Haverhill Public Schools is an Equal Opportunity Employer and is in compliance with Federal regulations prohibiting discrimination in employment on the basis of race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, or disability.