Coordinator, Creative Operations

Job Description

Job Description

SUMMARY OF POSITION :

We’re looking for a Creative Operations Coordinator to own how content is managed, distributed, and maintained across the organization, while supporting how creative work flows from brief to execution.

This role supports the Creative Marketing team across Shock Doctor, McDavid, Cutters, Pearl iZUMi, Nathan Running, and a new fitness brand, EQYP Fitness, ensuring assets are organized, accessible, and ready for use across teams and channels, and that projects move efficiently through the system.

You will support and maintain the systems behind the work, including Brandfolder, Salsify, server organization and monday.com. This is a high-volume, multi-brand environment that requires strong attention to detail, structure, and follow-through.

You bring a process-first mindset, take pride in clean systems, and help create clarity in how work gets done.

This role supports the day-to-day execution of systems and workflows, while the Creative Operations Manager owns overall creative process.

ESSENTIAL FUNCTIONS:

Digital Asset Management (DAM) Ownership

• Manage and maintain the DAM ecosystem across Brandfolder, Salsify, and internal servers
• Upload, organize, and tag photo and video assets with consistent metadata
• Maintain and enforce naming conventions, folder structures, and tagging systems
• Ensure all assets are current, properly versioned, and easy to find
• Manage and maintain server organization to ensure long-term scalability and clarity

Asset Distribution & Governance

• Distribute toolkits and assets across marketing, retail, and cross-functional teams
• Ensure the correct assets are delivered to the right channels and stakeholders
• Maintain version control and prevent outdated or incorrect assets from being used
• Ensure product-level assets are complete, accurate, and properly uploaded across systems (including Salsify where applicable)
• Track missing content and follow up with teams to ensure required deliverables are created and available
• Communicate when new assets or toolkits are available so teams can act quickly and confidently

Documentation & Systems

• Build and maintain clear documentation for:
  • Where assets live
  • How assets are tagged and organized
  • How teams access and use assets
• Ensure teams follow established naming, tagging, and workflow standards
• Support team adoption of systems and standards
• Help create consistency across brands and teams

Project Intake & Workflow Ownership

• Oversee incoming creative requests from intake through delivery
• Review briefs for completeness and clarity, flag gaps, and ensure all required information is provided before work begins
• Set up and manage projects in monday.com with clear owners, timelines, and deliverables
• Maintain monday.com as the source of truth for all active work
• Track progress and ensure projects move forward without bottlenecks

Cross-Functional Coordination

• Act as a connector between creative, marketing, and product teams
• Ensure alignment, accountability, and clear communication across stakeholders

Process Optimization & Support

• Identify gaps or inefficiencies and propose practical improvements to increase speed, clarity, and consistency
• Support implementation of updated processes, tools, and standards
• Continuously refine systems based on day-to-day usage
• Other duties as assigned.

POSITION SPECIFICS:

• This is a full-time position
• Typical work hours and days are Monday – Friday, 8:30 a.m. to 5:00 p.m.
• This position is based out of the Costa Mesa, CA office
• No travel is expected for this position.
• This position requires in-office attendance at least 4 days per week (subject to increase in the future).

PAY TRANSPARENCY

• The Company is committed to fair, equitable, and transparent compensation. Final compensation will be determined by various factors such as your relevant work experience, education, certifications, skills, and geographic location.
• The salary range for this role in Fountain Valley, CA is $70,000.00 - $80,000.00.
• In addition, you may be eligible for additional compensation, such as a bonus. Employees may also be eligible for a wide range of other benefits, including health & wellness benefits, retirement, time off, employee discounts, and others.

SUPERVISORY RESPONSIBILITIES:

• This position does not have any leadership requirements and/or responsibilities.

REQUIRED EDUCATION & EXPERIENCE:

• 2–4+ years in creative operations, asset management, information management, library science, photo studio operations, project management, or similar disciplines
• Hands-on experience with a DAM system like Brandfolder (preferred), AEM or similar
• Experience managing projects in a tool like monday.com, Asana or similar
• Experience working in a creative, content-driven, or multi-brand environment
• Strong understanding of file naming conventions, metadata tagging, and version control
• Strong foundation in asset management and organization is critical; project coordination experience can be developed
• Experience working with high volumes of digital assets is strongly preferred

PHYSICAL DEMANDS/WORK ENVIRONMENT:

Candidate must be able to successfully perform the essential functions of this job with ability to: be in a stationary position 50% of the time; occasionally move about inside the office to access fine cabinets, office machinery (such as a calculator, copy machine, printer, etc.); constantly operate a computer; occasionally ascend/descend stairs; constantly position self to maintain files in file cabinets; the ability to communicate information and ideas so others will understand; must be able to exchange accurate information in these situations; the ability to observe details at close range (within a few feed of the observer); and frequently move boxes weighing up to 25pounds across office for various needs. Ability to work in outdoor weather conditions if projects/opportunities arise. The noise level in the work environment is usually moderate.

This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties as may be required by their supervisor. Reasonable accommodations may be offered to enable individuals with disabilities to perform the essential functions. The requirements listed are representative of the knowledge, skill, and/or ability required.

United Sports Brands is an Affirmative Action and Equal Employment Opportunity (EEO) employer.