Paralegal / Contracts Manager

Tenby is a vertically integrated real estate development and construction partner dedicated to creating environments where business thrives. At Tenby, we deliver custom development solutions that go beyond construction. We create lasting value through strategic partnerships, thoughtful design, and efficient execution. Tenby Partners is a property development and investment platform specializing in modern flex-industrial and build-to-suit spaces. Since 1997, the company has successfully executed over $1 billion in investments, with $350 million completed since 2019. Tenby Construction, an affiliate of Tenby Partners, excels in creating commercial spaces that combine functionality, purpose, and efficiency while maximizing ROI. Summary The Paralegal/Contracts Manager is an important contributor to the Tenby family of companies, being a point of contact with outside legal counsel and other legal service providers, and owning the full lifecycle of the company's contracts and agreements — from drafting and negotiation through execution, tracking, and recordkeeping. This role exists to keep deals, vendor relationships, and internal agreements moving through the legal process efficiently, without requiring the CEO or other leaders to manage that process directly. This person is not necessarily a practicing attorney, but is fluent in contract structure and real estate transaction documents, and comfortable managing outside counsel, negotiations, and deadlines with minimal oversight. Essential job duties include, but are not limited to: Serve as the company's point of contact with outside legal partners and counsel across corporate, transactional, and (as needed) litigation matters. Coordinate the engagement of counsel for specific matters, manage legal spend and invoices, and hold outside firms accountable to timelines. Translate legal guidance and redlines into clear, actionable next steps for the CEO and internal teams. Maintain visibility into key contractual terms and obligations, including effective dates, expiration dates, renewal and termination provisions, notice requirements, financial commitments, deliverables, and other material milestones. Partner with leadership and relevant functional teams to ensure contractual commitments are understood, communicated, and incorporated into operational planning and execution. Abstract important documents and maintain a database of important dates and terms. Assist with drafting and negotiating agreements and contracts — including purchase and sale agreements, construction and subcontractor agreements, vendor agreements, leases, and NDAs — in coordination with outside counsel. Move the contracting process along end-to-end: track redlines, open issues, and approvals, and proactively follow up with internal and external parties to prevent delays. Oversee agreements through to signature and execution, ensuring all required approvals and signatures are obtained correctly and on schedule. Maintain a master contract tracker/status log across all active deals and vendor relationships, flagging bottlenecks and upcoming deadlines. Coordinate due diligence documentation and closing checklists for acquisitions and dispositions, working closely with the CEO and deal team. Ensure fully executed agreements, amendments, and closing documents are properly stored, organized, and easily retrievable. Flag legal and contractual risk issues to the CEO and leadership proactively, before they become urgent. Support compliance with entity formation, licensing, permitting, and other regulatory requirements, in partnership with outside counsel. Maintain organized records of corporate entities, insurance certificates, and other key legal documents. Evaluate, implement, and maintain technology solutions (contract lifecycle management, e-signature, document/matter management platforms) to streamline, organize, and centralize the company's contracts and legal workflows. Facilitate cross-functional meetings, including the weekly project and pipeline huddles. Work closely with Administrative Assistant to assist with executive support to maximizeefficiency. Assist CEO with additional administrative support and manage special projects within different organizations and realms of CEO’s responsibilities, up to and including philanthropic, civic and personal priorities. Ideal Qualifications and Skills: 3-7+ years of experience in contract management, real estate transactions, paralegal work, or a related legal/transactional role; real estate or construction industry experience strongly preferred. J.D., paralegal certification, or equivalent legal training is a plus but not required — hands‑on experience managing real estate contracts matters more than formal credentials. Strong working knowledge of real estate purchase and sale agreements, construction contracts, and standard commercial agreement structures. Excellent organizational skills and close attention to detail, with the ability to track multiple contracts and deadlines at once. High level of proficiency in Microsoft Office suite and project management tools. Strong interpersonal and communication skills, with the ability to collaborate across multiple teams. Results‑oriented with a keen ability to prioritize, manage time effectively, and handle multiple projects simultaneously. Can handle confidential and sensitive information and represents information to the CEO accurately. Bridges the gap between legal language and business decisions for the CEO and team. #J-18808-Ljbffr Tenby Partners