Accounts Payable Clerk

Accounts Payable Clerk

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA

The Accounts Payable (AP) Clerk provides essential clerical and data-entry support for the Accounts Payable team, ensuring the timely and accurate processing of financial documents. This role supports core AP operations by assisting with the intake, preparation, and processing of invoices, expense reports, and vendor-related documentation in accordance with established policies and procedures. The AP Clerk plays an important role in maintaining document accuracy, supporting basic verification activities, and contributing to efficient workflows that uphold the overall integrity of the payables process.

Corporate Overview: University of Utah Health is an integrated academic healthcare system with five hospitals including a level 1 trauma center, eleven community health centers, over 1,600 providers, and a health plan serving over 200,000 members. University of Utah Health is nationally ranked and recognized for our academic research, quality standards and overall patient experience. In addition to our clinical delivery system, we have a School of Medicine, School of Dentistry, College of Nursing, College of Pharmacy, and College of Health providing education and training for over 1,250 providers annually. We have over 2 million patient visits annually and research grants exceeding $350 million. University of Utah Hospitals and Clinics represents our clinical operations for the larger health system.

Responsibilities

Essential Functions

• Prepare, index, and route invoices and supporting financial documentation through the workflow system to support accurate and timely processing.
• Process invoices in the organization's enterprise resource planning (ERP) system in accordance with established policies, procedures, and internal controls.
• Review invoices for accuracy, completeness, and required verificationsincluding purchase order alignment, remittance address validation, and other applicable payment detailsand escalate discrepancies as appropriate.
• Perform quality control checks to ensure document accuracy, legibility, and completeness prior to release or further processing.
• Maintain organized electronic and physical records in compliance with retention, audit, and documentation requirements.
• Provide basic customer service support related to Accounts Payable inquiries.
• Support cash-handling, deposit, and petty cash activities, including preparation, reconciliation, and documentation, in accordance with institutional policies, internal controls, and recordkeeping requirements.
• Participate in special projects, audits, and other administrative tasks as assigned.

Knowledge / Skills / Abilities

• Accurate data entry skills with strong attention to detail and consistency.
• Strong organizational and time-management skills.
• Ability to follow established procedures and appropriately escalate issues when discrepancies are identified.
• Ability to maintain confidentiality and handle sensitive financial information responsibly.
• Basic understanding of accounting workflows, invoice processing, and document lifecycle.
• Proficiency in Microsoft Office applications (Outlook, Excel, Word).
• Ability to learn and navigate enterprise financial systems, document management platforms, and related workflow tools.
• Strong teamwork and communication skills with customer service orientation.
• Ability to prioritize repetitive tasks and maintain productivity in a fast-paced environment.
• Quick Learner.
• Willing to change and adapt as the needs of the department shift.

Qualifications

Required

• High school diploma or equivalent.
• Minimum of 1 year of clerical, administrative, or accounting-related experience.
• Basic computer skills and data entry accuracy.
• Demonstrated organizational ability and attention to detail.

Qualifications (Preferred)

Preferred

• Some college or related coursework in Accounting, Finance, or Business.
• Experience supporting invoice processing and document management within enterprise financial or workflow systems.

Working Conditions and Physical Demands

Employee must be able to meet the following requirements with or without an accommodation.

• This is a sedentary position that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. The position involves sitting most of the time and may include occasional standing, walking, or reaching. The work environment is a standard office setting and is not exposed to adverse environmental conditions.

Physical Requirements

Sitting