Executive Assistant to the CEO

Job Description

Job Description

Salary: $35$40 /hr.

## About the Role

Trinity Social Services is an Atlanta-based behavioral health organization providing IOP, PHP, and outpatient programs. This is not a traditional calendar-and-coffee assistant role you will function as the CEO's operational presence on the ground in Atlanta, executing independently while she is abroad and working side by side with her during her in-person sprints.

The right candidate is a self-directed operator who treats ambiguity as a to-do list. You will be trusted with significant autonomy from day one.

## What You'll Own

**Ground Operations (Atlanta)**
- Serve as the CEO's eyes, ears, and hands in Atlanta: site visits, vendor meetings, document pickups, errands requiring physical presence
- Preview residential properties, coordinate with realtors and leasing offices, and report back with photos, video walkthroughs, and candid assessments
- Manage the CEO's Atlanta logistics: vehicle, storage unit, mail, appointments

**Business Support**
- Support audit and accreditation preparation (CARF survey scheduled OctNov 2026): document gathering, scheduling, vendor and surveyor coordination
- Coordinate event logistics, including vendor booths and materials for conferences and expos
- Liaise with Trinity staff, contractors, and external partners; track follow-ups to completion
- Manage calendar, email triage, travel booking (domestic and international), and expense tracking across time zones

**Special Projects**
- Support book launch logistics for the CEO's forthcoming memoir: shipping, event coordination, media scheduling
- Assist with recruiting support: posting roles, scheduling interviews, reference checks (including household staff searches such as childcare)
- Build and document repeatable processes so the operation runs without daily CEO input

## Who You Are

- 4+ years supporting a C-level executive, founder, or business owner small-business or founder-led environments strongly preferred over large corporate
- Based in metro Atlanta with reliable personal transportation; comfortable being out in the field, not desk-bound
- Exceptional written communicator you will often be the CEO's voice in emails and messages
- Comfortable working asynchronously across time zones (Atlanta Accra is a 4-hour difference) with high independence between check-ins
- Discreet and trustworthy you will handle confidential business, financial, and family matters; background check and references required
- Bonus: experience in healthcare/behavioral health, familiarity with accreditation or compliance processes, or notary certification

## Compensation & Structure

- Alternative structure available: contract-to-hire at $35$40/hr for a 6090-day trial period, 20- 30 hrs a week
- Hybrid: remote coordination + regular in-person presence in Atlanta as needed
- Performance review and scope expansion at 90 days, with growth path toward Business Operations Lead

## How to Apply

Submit a resume and a short cover note (510 sentences, not a formal letter) answering: **"Describe a time you ran something important without being told how."** Applications without the note will not be reviewed.

Full-Time | Reports directly to the CEO**