Assistant for the Chief Veterinary Medical Officer's Office (BLANK AST 3)

Job Summary Independent of supervision, provide high level administrative assistance to the Office of the Chief Veterinary Medical Officer (CVMO) and the VMTH Leadership team. Manage the visitor programs for the Veterinary Medical Teaching Hospital (VMTH), including financial transactions and regulatory compliance. Provide confidential administrative support for committee activities, special projects and events, including program assessment, planning, directing and implementing processes to ensure operational efficiency. Development of confidential materials and ability to maintain confidentiality on materials filed, copied, collated, discussed and distributed. Support various assignments relating to the house officer affairs and student affairs positions. RECRUITMENT PERIOD ONE MONTH Applicants will be screened after two weeks; and then on a weekly basis. The position can be filled prior to the apply by date. Apply by date: 09/01/2026 by 11:59 pm. Qualifications Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position. No minimum license required. No minimum Education required Experience providing high level administrative support including managing complex calendars and schedules, assisting with complex meetings and events. Use professional concepts and skills to apply organizational policies and procedures to oversee a variety of ongoing administrative operational issues. Ability to use sound judgment in responding to issues and concerns. Oral, written and interpersonal skills to effectively and professionally communicate in person, in writing, on the telephone, or through electronic media with a diverse set of stakeholders such as staff, students, residents and faculty, to include high level writing skills including typing, transcribing and proofreading in an expeditiously accurate manner. As well as ability to edit materials using correct spelling, punctuation, grammar and sentence structure. Solid organizational skills and ability to multi-task with demanding time frames. Computer skills using Windows, Word, Excel, email, internet and other systems. Preferred Qualifications Experience administering programs in a professional education program. Working knowledge of common University of California specific and other computer programs. Skills in in short-term planning, analysis, problem-solving, and customer service. Key Responsibilities 90% - Administration 10% - Purchasing and Miscellaneous Department Overview The Veterinary Medical Teaching Hospital (VMTH) is a unit that provides clinical case material in support of the teaching programs throughout the School of Veterinary Medicine on a 24-hour basis. Its primary objectives are to train professional (veterinary) students, graduate clinical students (interns and residents), and graduate academic students; to provide veterinary services to the public; to serve as a referral center for practicing veterinarians, and to advance veterinary medical knowledge. Want to be part of the most innovative veterinary team in the country? We are looking for an Assistant for the Chief Veterinary Medical Officer's Office to work alongside our world leading faculty clinicians and technicians, helping them teach the next generation of veterinarians while also serving the animals and pet owners of our community. As part of the top ranked UC Davis Veterinary Medical Teaching Hospital team, our representatives are provided the following benefits: PERSONAL LEAVE Vacation – earn (3) three weeks per year! 14 paid Holidays annually Sick Leave – eligible to earn up to 8 hours per month (no maximum) Compensation Competitive pay Shift Differentials CE & Other BENEFITS $650 Continuing Education annual allowance 40 hours Paid CE annually (pro-rated based on appointment %) Wellness and on-site Employee Assistance Program POSITION INFORMATION Salary or Pay Range: $29.40 – $42.14 Salary Frequency: Hourly Salary Grade: 108 UC Job Title: BLANK AST 3 UC Job Code: 004722 Number of Positions: 1 Appointment Type: Staff: Career Percentage of Time: 100% Fixed Shift (Work Schedule): Monday-Friday 8:00am-5:00pm Location: Davis, Ca Union Representation: CX-Clerical/Admin Benefits Eligible: Yes This position is 100% on-site Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees. High quality and low-cost medical plans to choose from to fit your family's needs UC pays for dental and vision coverage for you and your family Retirement plans for eligible employees including Pension and other Retirement Saving Plans Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees Lactation Support Program and Family Care discounts and resources Employee Well-being resources and programming to support thriving in all aspects of employee’s lives On-site Employee Assistance Program including access to free mental health services Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees Access to free professional development courses and learning opportunities for personal and professional growth Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees Physical Demands Standing - Occasional Up to 3 Hours Walking - Occasional Up to 3 Hours Sitting - Frequent 3 to 6 Hours Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling - Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours Reaching overhead - Occasional Up to 3 Hours Keyboard use/repetitive motion - Frequent 3 to 6 Hours Mental Demands Sustained attention and concentration - Frequent 3 to 6 Hours Complex problem solving/reasoning - Occasional Up to 3 Hours Ability to organize & prioritize - Frequent 3 to 6 Hours Communication skills - Frequent 3 to 6 Hours Numerical skills - Occasional Up to 3 Hours Constant Interaction - Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6 Hours Multiple Concurrent Tasks - Frequent 3 to 6 Hours Work Environment UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Work occasional overtime, various hours, and weekends on short notice. May require working near areas with sick animals, hazardous materials, and/or infectious diseases, and distraught clients. Work in other related areas on an as needed basis. Special Requirements – Please contact your recruiter with questions regarding which activities apply by position This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment A Culture of Opportunity and Belonging At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together. As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. To view the University of California’s Anti-Discrimination Policy, please visit: Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere To learn more about our background check program, please visit: #CA-CB #J-18808-Ljbffr University of California, Davis