Facilities Coordinator

Location: Austin, TX, US, 78758 Contract Type: regular Scope of employment: full-time Summary Statement For more than a century Ottobock has pursued the mission of helping people living with limb loss or mobility challenges regain or maintain their freedom of movement. We do this through the development of leading prosthetic, orthotic and wheelchair innovation and an unwavering commitment to delivering superior patient care experiences. As a growing healthcare company, we continue to invest in both our people and new service offerings. With more than 10,000 employees worldwide and 1,100 across North America, we are dedicated to advancing the O & P industry and improving the lives of the people served by it. Duties & Responsibilities Coordinate and respond to facilities work orders from U.S. sites, ensuring timely resolution through vendor and stakeholder communication. Maintain tracking systems, documentation, and status reporting for all facilities requests. Support daily workplace operations across multiple OBNA office locations. Coordinate procurement of furniture, fixtures, equipment (FF&E), and fire and life safety equipment. Obtain and distribute Certificates of Insurance (COIs) as required. Coordinate vendors and monitor performance and compliance. Process invoices, expense documentation, and reconciliations. Administer fleet records, scheduling, and accident documentation. Meet productivity, quality, and Corporate Compliance standards. Perform other duties and special projects as assigned. Qualifications 3+ years of experience in facilities management, workplace operations, office administration, or a related field Experience supporting multiple office locations or a geographically dispersed portfolio Ability to manage priorities across sites with different needs and stakeholders Experience coordinating with remote vendors and property management across regions and time zones Experience managing facilities vendors, including pest control, landscaping, and building maintenance Experience with fleet administration, asset management, or similar operational responsibilities preferred Strong organizational skills with the ability to manage competing priorities Ability to work independently while collaborating effectively with cross‑functional teams Strong communication, customer service, and stakeholder management skills Proficiency in Microsoft Office and administrative systems Benefits Medical Vision Health savings accounts with employer contribution Flexible spending account options Company-paid life insurance policy Paid time off Company holidays Floating holidays 100% company-paid short & long-term disability 401(k) match up to 3.5% Diversity at Ottobock We believe in mutual respect, enjoyment at work, and a culture where everyone feels valued. We are committed to diversity, equity, and inclusion, and welcome all applications - regardless of gender, age, nationality, disability, ethnic or social background, religion, or sexual orientation. We give special consideration to individuals with severe disabilities when equally qualified. Your future at Ottobock Ottobock’s products and services combine over 100 years of tradition with outstanding innovation in the fields of prosthetics, neuro‑orthotics, and exoskeletons. Ottobock develops innovative fitting solutions for people with limited mobility and is driving the digitalisation of the industry. Founded in Berlin in 1919, the company has business activities in 45 countries with nearly 9,300 employees worldwide and operates the largest international patient care network with around 400 patient care clinics. Ottobock’s mission of improving freedom of movement, quality of life and independence is deeply rooted in the company's DNA, as is its social commitment: Ottobock has been a partner and supporter of the Paralympics since 1988. #J-18808-Ljbffr Ottobock