Administrative Assistant (Part-time)

Job Description

Job Description

Administrative Assistant (Part-time)

Aetia Scientific Collaborative is a growing scientific consulting firm specializing in the evaluation of human health risks from chemical, physical, and biological exposures. Our interdisciplinary team of experts in epidemiology, exposure science, risk assessment, and toxicology deliver integrated, science-driven solutions to address complex health and safety challenges.

Administrative Assistant Position

Aetia Scientific Collaborative (AetiaSci) is looking for a highly organized, proactive Administrative Assistant to support our growing scientific consulting firm. This part-time position will provide administrative and operational support to our team of scientists and project staff. The successful candidate will be someone who enjoys working collaboratively, keeping things organized, managing details, and helping a team do its best work.

We are a close-knit, highly collaborative office where people genuinely enjoy working together. We're looking for someone who not only brings strong administrative skills, but who also enjoys being part of a supportive team, takes pride in helping others succeed, and approaches their work with a positive, can-do attitude.

We're looking for someone who enjoys bringing order to busy days, takes pride in helping others, and appreciates being part of a team where everyone genuinely supports one another. If you're someone who loves checking things off a list, catching the little details, and making other people's jobs easier, we'd love to meet you.

This is a part-time, in-office position based in Boulder, Colorado. Following an initial training period, the position will be scheduled for two days per week, Wednesdays and Fridays, from 8:00 a.m. to 5:00 p.m. Some additional time in the office may be required during the initial training period. Remote or hybrid work is not available for this position.

KEY RESPONSIBILITIES:

Office Administration

• Serve as the first point of contact for visitors and deliveries

• Manage office supplies, equipment, and vendor relationships

• Coordinate conference rooms, catering, and office logistics

• Maintain organized electronic and physical filing systems

• Assist with facilities coordination and general office upkeep

Administrative Support

• Prepare meeting materials and other documents

• Conduct literature searches and retrieval tasks

• Track action items and follow up on administrative requests

• Support onboarding activities for new employees

Project Support

• Create and maintain project files and standardized documentation

• Assist with document organization and version control

• Prepare materials for meetings, depositions, and client deliverables

• Help track project deadlines and administrative milestones

• Perform data entry and quality checks on project information

Financial & Operational Support

• Assist with invoice preparation and administrative billing tasks

• Organize receipts, purchase records, and vendor documentation

• Maintain internal tracking spreadsheets and reports

• Support event planning, training logistics, and company meetings

QUALIFICATIONS:

• 3+ years of administrative or office support experience

• Exceptional organizational and time management skills

• Strong written and verbal communication abilities

• High attention to detail and accuracy

• Ability to prioritize multiple tasks while meeting deadlines

• Professional judgment and discretion when handling confidential information

• Proficiency with Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat

• Experience with project management or accounting software is a plus; BQE experience is a bonus

WHAT WE'RE LOOKING FOR:

• Someone who enjoys helping others and takes pride in being the person who keeps things running smoothly

• Someone who is naturally organized and notices details others might miss

• Someone who communicates professionally and enjoys working as part of a collaborative team

• Someone who takes initiative and looks for ways to improve processes and solve problems

• Someone who follows through on commitments and can be counted on to do what they say they'll do

• Someone who is comfortable shifting priorities while maintaining accuracy and professionalism

• Someone who values kindness, respect, and a positive workplace culture

The hourly salary range for this part-time position is $22.00–$28.00 per hour, depending on experience, qualifications, and capabilities, which will be assessed during the interview process.

AetiaSci offers eligible part-time employees prorated paid time off and sick leave, as well as participation in the company's 401(k) program. Additional benefits may be available depending on scheduled hours and eligibility.

\nCompany Description

Aetia Scientific Collaborative is a growing scientific consulting firm specializing in the evaluation of human health risks from chemical, physical, and biological exposures. Our interdisciplinary team of experts in epidemiology, exposure science, risk assessment, and toxicology deliver integrated, science-driven solutions to address complex health and safety challenges.

Company Description

Aetia Scientific Collaborative is a growing scientific consulting firm specializing in the evaluation of human health risks from chemical, physical, and biological exposures. Our interdisciplinary team of experts in epidemiology, exposure science, risk assessment, and toxicology deliver integrated, science-driven solutions to address complex health and safety challenges.