Administrative Assistant - Level 1

Job Description

Job Description

We are looking for a dependable Administrative Assistant - Level 1 to support daily front office and administrative operations in Iowa. This long-term contract position is ideal for someone who enjoys creating a welcoming environment, keeping office activities organized, and providing responsive support to both visitors and staff. The role will focus on reception coverage, document preparation, record maintenance, and general clerical coordination in an in-person office setting.

Responsibilities:
• Welcome visitors, guide them through sign-in procedures, and ensure a welcoming front desk experience.
• Provide day-to-day reception coverage by answering inquiries, directing communication, and supporting general office flow.
• Create, edit, and distribute business documents such as letters, reports, memos, invoices, and other administrative materials.
• Maintain organized filing systems by storing, retrieving, and updating records, reports, and company documents as needed.
• Support office operations by ordering supplies, tracking inventory, and assisting with routine bookkeeping and administrative follow-up.
• Respond to standard correspondence and information requests from internal teams and external contacts in a timely manner.
• Coordinate multiple assignments at once while protecting confidential information and meeting daily priorities.
• Use Microsoft Word, Excel, and PowerPoint to complete administrative tasks and prepare office documents.• At least 1 year of administrative, receptionist, or clerical experience in an office environment.
• High school diploma or equivalent education required.
• Strong verbal and written communication skills with a customer-focused approach.
• Comfortable using standard office software, including Microsoft Word, Excel, and PowerPoint.
• Ability to manage several tasks at the same time while staying organized and attentive to detail.
• Strong front-office presence with the ability to interact effectively with visitors and colleagues.
• Basic knowledge of records handling, office procedures, and general administrative support activities.