Secretary (Office Automation)
Treasury Department
DutiesThe following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.Serves as the liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office.Recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.
$13.87 - $15.85 per hour
...day Grade 40: $13.87- $15.85 an hourJob Goal: To work with and assist the Principal with all secretarial/financial duties in order to have a smooth running and efficient office. Assist students in any way possible to make their day special and help parents with any problems...Work at officeContract workEdmond Public Schools
Edmond, OK4 days ago$55k - $65k
...experience as an Executive Assistant working for a large family owned businessHaving a bachelors degree is a plusProficient in Microsoft Office, Word, Excel, Team, Outlook, and Powerpoint, as well as Zoom and WebExThis position will handle a wide range of high-level projects...Work at officeHartwig Staffing
Oklahoma City, OK1 day ago$55k - $65k
...The Regional University System of Oklahoma is hiring an Executive Assistant to support the RUSO Board of Regents and Administrative Office. This role is ideal for a highly organized, detail‑oriented professional who is proactive, dependable and comfortable managing...Work at officeUniversity of Central Oklahoma
Edmond, OK19 hours ago- ...safety and health of the employee, patients, and others.Essential Duties & ResponsibilitiesAssist physicians and providers in both in-office and off-site Oklahoma Heart Hospital clinic locations while following all OHH policies, procedures, and regulatory...Work at officeTemporary workReliefFlexible hours
Oklahoma Heart Hospital
Oklahoma City, OK19 hours ago - ...navigate other internal tools used by tax and operations teams Skills and Qualifications ~3+ years of administrative or professional office experience (accounting firm experience preferred) ~ Excellent communication and customer service skills ~ Strong organizational...Work at officeShift work
L. MYLES SMITH & COMPANY PC
Edmond, OK8 days ago - ...service at all times Practice urgency at all times with patients' time, as well as Doctor's time and schedule Manage patient flow in the office Knowledge of common fees charged for common visits and collect correct payments Complete daily reconciliations / close day /...Work at officeFull timeMonday to FridayShift work
Walker Surgical Center
Midwest, OK4 days ago $85k - $95k
...vendor relations, and event planning. The ideal candidate will have 2-5 years of executive assistant, administrative assistant, and office management experience in investment management, financial services, or professional services. Work Model: This role supports a...Work at officeRemote work1 day per weekDaley and Associates
Oklahoma City, OK2 days ago$100 per week
...time Assistant to help organize and support the senior staff of Office Pride of OKC. Applicant must be motivated and ready to work... ...Qualifications for Personal Assistant A certificate from a secretarial school preferred Proven experience working as a personal...Work at officePart timeOffice Pride
Midwest, OK3 days ago- ...highly organized, proactive, and professional Executive Administrative Assistant to provide direct support to our Chief Executive Officer (CEO) and Chief Operating Officer (COO). This individual will be responsible for managing executive schedules, coordinating meetings...Work at office
AppCast
Oklahoma City, OK1 day ago $60 - $65 per hour
...-functional initiatives, and managing international scheduling is preferred. Technical Skills: Advanced proficiency with Microsoft Office, Microsoft Teams, SharePoint, and Smartsheet is required. Experience with Concur, SAP, and other enterprise business systems is highly...Work at officeMonday to FridayAtlantic Group
Oklahoma City, OK1 day ago- ...procedures and transportation with appropriate personnel• Maintains, operates, troubleshoots and performs quality assurance checks on all office and computer equipment• May retrieve and transport medicationsThis position may have additional or varied physical demand and/or...Work at officeFull time
INTEGRIS Health
Oklahoma City, OK3 days ago $48k - $52k
...Commission is located at the Oklahoma State Capitol Building. Working office hours are 8:00 a.m.-5:00 p.m., Monday-Friday.DutiesExecutive... ...and special meetings; reserves meeting room; coordinates with Secretary of State for meeting notices, provides notices of the Agenda...Work at officeFull timeMonday to FridayState of Oklahoma
Oklahoma City, OK19 hours ago- ...all times Practice urgency at all times with patients' time, as well as Doctor's time and schedule Manage patient flow in the office Knowledge of common fees charged for common visits and collect correct payments Complete daily reconciliations / close day /...Work at officeFull timeMonday to FridayShift work
Precision Vision Inc
Midwest, OK19 hours ago - ...RVA) Inc., and MedTrust. This position is responsible for coordinating executive schedules, corporate meetings, travel, conferences, office operations, and various administrative functions that support efficient day-to-day business operations. The ideal candidate will...Work at office
Robinson Aviation
Oklahoma City, OK2 days ago - ...Responsible for accurately gathering and entering patient information into the computer as received from the patient and/or the physician’s office, verifying benefits for non pre-registered patients, and obtaining signatures on required forms. Responsible for collecting co-...Work at officeFull timeTemporary workRelocation packageFlexible hours
United Surgical Partners
Oklahoma City, OK4 days ago - ...administrative duties. Performs travel, calendar and meeting management including the coordination of agendas and meeting minutes. General office management including but not limited to maintaining kitchen supply stock, and other office supplies. Generates and maintains...Work at officeWork experience placementLocal areaImmediate start
Ochsner Health
Oklahoma City, OK1 day ago $70k - $110k
...regardless of level or role Employee Networks, geographic neighborhood groups, and volunteer opportunities to build connections Vibrant office culture with world class amenities Great Place to Work Certified™ across the globe CrowdStrike is proud to be an equal opportunity...Work at officeWork experience placementLocal areaRemote workSocket
Oklahoma City, OK4 days ago- ...Job Summary The Harvard T.H. Chan School of Public Health Office of Development and Alumni Relations (ODAR) is committed to securing the financial resources, time, and loyalty of alumni, friends, corporations, and foundations to promote the school’s work of educating...Work at officeWeekend workAfternoon shift
Harvard University
Oklahoma City, OK1 day ago - ...profit, faith-based organization, has an opening for an Executive Secretary to the Divisional Commander at our Divisional Headquarters... ...no direct supervision for extended periods of time; ensures the office runs smoothly and with limited interruption while the supervisor...Work at officeLocal areaImmediate start
Salvation Army
Oklahoma City, OK19 hours ago $60k - $110k
...management, financial services, or similarly dynamic professional environments will be viewed favorably. Advanced proficiency in Microsoft Office with an ability and desire to learn new technology to drive efficiencies. Demonstrated strong detail orientation, diligence, and...Work at officeRemote workFlexible hoursShift work1 day per weekWellington Management
Oklahoma City, OK7 hours ago- ...Transportation Secretary Coordinate bus transportation for all school activities and athletic events. Bill schools/organizations for... ...distribute mail. Process Employee & Student Accident reports. Oversee office machines. Maintain and keep current records (CDL. Bus Driver...Work at officeContract workSummer work
- ...pressure. The ideal candidate would also bring experience using new technologies, including AI models, to increase the efficiency of office operations and streamline daily processes. Please note: The position requires you to work in‑person on campus for a minimum of four...Work at officeTemporary workLive inFlexible hoursShift workAfternoon shift
Harvard University
Oklahoma City, OK4 days ago - ...self-motivated Positive attitude and team-oriented mindset Bonus Skills: Previous medical, counseling, behavioral health, or office experience Experience with scheduling software or EHR systems Administrative or receptionist experience The art of scheduling...Work at officePart time
Restorative Alternative Wellness, Inc
Oklahoma City, OK27 days ago $16 - $18 per hour
...education preferred. Background in athletic training, nursing, orthotics, or related field preferred. Proficiency in Microsoft Office (Word, Excel, Outlook, Teams). Valid U.S. driver's license and current auto insurance. Ability to lift up to 50 lbs and drive...Work at officeHourly payFull timeTemporary workMonday to FridayShift work$55k - $65k
...The University of Central Oklahoma seeks an Executive Assistant to support the RUSO Board of Regents and Administrative Office. This position requires a highly organized and detail-oriented individual who can manage daily administrative functions in a collaborative environment...Work at officeUniversity of Central Oklahoma
Edmond, OK2 days ago- Dental Depot of Reno and Rockwell PLLC in Oklahoma City is seeking a Business Office Assistant to handle front desk duties, patient check-in/out, and telephone operations using Eaglesoft and Scheduling Institute dialog. You will manage patient charts, verify insurance,...Work at office
$117.41k - $129.74k
...Position Summary The primary function of this position is to ensure consistent and effective management of daily operations of the office of the President & CEO by managing complex processes, logistics, and communications — including proactive preparation for client, Executive...Work at officeFull time- ...We're Hiring: Patient Care Coordinator Do you love helping people feel welcome, heard, and taken care of? Our dental office is looking for a Patient Care Coordinator who is organized, friendly, and ready to be the friendly face of our front desk. What You'll Do:...Work at officeFlexible hours
- ...carriers to follow up on outstanding claims promptly and efficiently. Report Guru: Perform daily credit and balance reports for the office, ensuring financial accuracy. Medicaid Expert: Stay informed about Medicaid regulations and guidelines to ensure compliance. Portal...Work at officeDaily paidFlexible hours
US Oral Surgery Management
Oklahoma City, OK19 hours ago $15.91 per hour
...- Friday, 8:00 a.m. to 5:00 p.m. Travel: Not required Position Introduction: Performs routine medical office functions such as record development, file/log establishment, information routing, quality assurance, coding, material retrieval, and...Work at officeHourly payPermanent employmentMonday to FridayUniversity of Oklahoma
Oklahoma City, OK3 days ago
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