Executive Assistant

Report to: Executive Director, SEO Scholars Miami Compensation: $22.89 - $26.96/hourly FLSA: Non-Exempt Employee Type: Full-Time, Regular Location: Miami, FL Work Arrangement: Hybrid - 3 days/week in the SEO office at 3401 N Miami Avenue, Miami, FL 33127 ABOUT SEO Founded in 1963 during the Civil Rights Movement, SEO closes educational and career opportunity gaps for 7,000 ambitious young people annually. SEO Scholars is a free, eight-year, academic program that transforms public high school students in New York City, San Francisco, North Carolina, and Miami into college graduates. SEO Scholars successfullyeducatesand mentors students to and through college. 100% of Scholars are accepted into four-year colleges, 85% of Scholars graduate with aBachelor’sdegree, and 80% are first-generation college graduates. All are welcome to apply. POSITION OVERVIEW SEO Scholars Miamiseeksa highly organized, proactive, and mission-driven Executive & Program Assistant to support both organizational leadership and day-to-day program operations. This role serves as a key administrative and operational partner to the Executive Director and program team, helping ensure the smooth execution of student programming, events, communications, scheduling, and stakeholder engagement. The ideal candidate is detail-oriented, adaptable, relationship-focused, and passionate about educational equity and supporting young people on their path to and through college. KEY RESPONSIBILITIES Executive Support Manage the Executive Director’s calendar, scheduling, and meeting coordination, including coordinating travel,logistics, and event-relatedscheduling;Act as a liaison between the Miami team members Draft and edit emails, agendas, reports, meeting notes, andcorrespondence;Support preparation for board meetings, donor meetings, and external presentations Develop strategies, trackers, and communications to ensure clarity, efficiency, and transparency across stakeholders Prepare and reconcile monthly AMEX reports for theExecutive Directorand support budget monitoring Perform administrative/clerical duties, taking memos,maintainingfiles, and organizing documents Coordinate team communication and meetings;Assist with coordinating organizationaland externalmeetings, and employee team building activities or special projects Act as liaison between Board member executive office staff Support cross-collaborationwith Miami team andbetween other SEO teams Support special projects and organizational initiatives as needed Program Operations &OrganizationalSupport Provide administrative and operational support forthe program, including virtual and in-person programmingand events Help coordinate programlogisticsincluding room reservations, materials, transportation, meals, and suppliesfor Scholar programming UtilizeExcel andSalesforcetomaintainScholar, family, volunteer, and partnerdata;Support onboarding and communication with students and families Assistwith collection and organization of forms, waivers, and program documents Helpmanage the office and organizeoperational systems and administrative processes In collaboration with Manager of Program Operations,assistwith survey collection, data organization, and impact reporting, as well asinvoice processing Communications,Events & Volunteer Coordination In collaboration with the Manager of Development,assistwith donor stewardship and follow-up communications Assistwithprogrameventlogisticsand outreach efforts; Greet andassistvisitors and volunteers Help manage event registration, setup, and follow-up communications Support Scholar Advisors and programming by coordinatingvolunteer communications, confirmations, and scheduling Support mentor and guest speakerlogistics Support coordinating and drafting content for newsletters, announcements, and outreach communications Assistin planning workshops, family events, volunteer opportunities, and community engagement activities QUALIFICATIONS Bachelor’s degree preferred or equivalent professional experience 1–3 years of administrative, program coordination, nonprofit, or education-related experience Strong organizational and time management skills Excellent written and verbal communication skills Ability to manage multiple priorities in a fast-paced environment Proficiencyin Google Workspace, Microsoft Office, and database systems Experience with CRM systems, Canva, Monday.com, or Salesforce is a plus Strong interpersonal skills and ability to work collaboratively with students, families, volunteers, and external partners When necessary, ability to travel locally throughout Miami-Dade County for events and program activities. COMPETENCIES & SKILLS Commitment to educational equity and SEO’s mission Passion for closing the opportunity gap for motivated students Strong organizational skills, attention to detail, and ability to manage competing priorities Strong written, verbal, and communication skills Financial acumen, including tracking, reporting, and managing multiple projects Highly dependable and detail-oriented Proven ability to work independently while fostering collaboration across team(s) Resourcefulness, adaptability, and proactive problem-solving Passion for youth development and college access COMPENSATION & BENEFITS SEO offers a competitive compensation package and comprehensive benefits plan including low-cost health, vision, and dental options, a generous holiday schedule and PTO policies, disability coverage, fully paid time off for new parents, and employer contributions to health reimbursement and retirement accounts. We are constantly working to improve ourbenefitseach year based on the needs of our employees. We value wellness and strive to put peoplefirst and foremost. The compensation listed in this posting reflects what SEO believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will bedeterminedbased on the skills, qualifications, and experience of the applicant along with the requirements of the position, and SEO reserves the right tomodifythis pay range at any time. EEOC Policy At SEO we are committed to cultivating a team that embodies the backgrounds and experiences of the constituencies we serve and the communities we live in, and a workplace that reflects the impact we make in the world. Candidates from all communities–including people of color, women, members of the LGBTQIA+ Community, veterans, and people with disabilities–are strongly encouraged to apply. Equal Employment Opportunity is not just thelaw,it is our commitment. Sponsors for Educational Opportunity is an Equal Opportunity/Affirmative Action Employer – M/F/D/V. We will consider all qualified applicants for employment regardless of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other legally protected status. If you need accommodation while applying for a role with SEO, due to a disability, please email SEO Talent . This position requires successful completion of a Level 2 background screening through the Florida Care Provider Background Screening Clearinghouse, including fingerprinting, as a condition of employment. Applicants are encouraged to review background screening requirements, disqualifying offenses, and exemption information at the Florida Clearinghouse Education & Awareness site: . THE ORGANIZATION Established in 1963 by Michael Osheowitz, SEO (Sponsors for Educational Opportunity) is an educational non-profit founded on the belief that talent is everywhere; but opportunity is not. Our programs are designed to educate, train, mentor, and amplify the voices of our participants to give them a seat at the table – every table.We propel human potential. SEO is an innovator in education, mentorship, and creating educational career opportunities that maximize the full potential of our participants. Each year SEO serves 7,000+ participants nationally, and the organization is widely recognized for developing best-in-class programs with exceptional results. Not every SEO participant is on the same journey, but all are hungry for opportunity and SEO creates an ecosystem of excellence. Learn more about SEO's programs here: . #J-18808-Ljbffr