Administrative Assistant

Job Description

Job Description

Position Description:We are seeking a highly organized and proactive Plant Manager Executive Assistant to provide comprehensive administrative and operational support to the Plant Manager and broader leadership team. This role is critical to ensuring the smooth day-to-day functioning of the plant's executive office, combining traditional executive assistant duties with reporting, event coordination, and cross-team support responsibilities. The ideal candidate is detail-oriented, discreet, and comfortable operating in a fast-paced manufacturing or industrial environment, juggling multiple priorities while maintaining professionalism and confidentiality.Key ResponsibilitiesExecutive Administrative SupportManage the Plant Manager's calendar, scheduling meetings, appointments, and travel arrangements Screen and prioritize incoming correspondence, calls, and requests Prepare, edit, and proofread emails, memos, presentations, and other business documents Coordinate and prepare agendas, materials, and minutes for leadership meetings Handle confidential information with the utmost discretion Process expense reports, invoices, and purchase orders as neededQualifications Required: 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role, ideally within a manufacturing, plant, or industrial setting Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word); familiarity with reporting/dashboard tools a plus Strong organizational and time-management skills with the ability to multitask and prioritize Excellent written and verbal communication skills High level of discretion and professionalism when handling confidential informationSkills Required:Clerical DutiesExperience Required:3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role, ideally within a manufacturing, plant, or industrial setting Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word); familiarity with reporting/dashboard tools a plus Strong organizational and time-management skills with the ability to multitask and prioritize Excellent written and verbal communication skills High level of discretion and professionalism when handling confidential information Strong attention to detail and accuracyEducation Required:High School Diploma / GED