Recruiting Coordinator

Job Title: Recruiting Coordinator Duration: 6 Months Job Descriptions Summary Incumbents in this classification are responsible for providing support to the City's recruitment and staffing functions within the Human Resources Department. Duties include creating job announcements and determining appropriate advertising channels; supporting applicants through the application process; conducting recruitment, selection; interview activities that include preparing for and attending job/career fairs; ensuring the use of appropriate selection devices; and assisting with department projects. Work is performed under the general supervision of the Recruiting Manager. Essential Functions Recruiting Functions Act as a representative of the Human Resources Department, and City of Chattanooga, by attending various job/career fairs, recruiting events, community fairs, partnership meetings, etc. during and/or outside of normal business hours by promoting available opportunities and connecting with interested job seekers of all ages and backgrounds. Align recruitment efforts with the HR Business Partners and designated departments. Provide primary support to the Recruiting Manager and Director, HR Operations. Performs a full range of employment activities including posting position, screening, and analyzing candidates, determining and presenting salary offers to HR Business Partners, negotiating counter offers, scheduling any required candidate pre-screening clearances, and preparing and maintaining new hire documents, onboarding, and maintaining interview packet folder(s). Coordinates and oversees the completion of assigned recruitments, from initiation through candidate attendance at New Hire Orientation, to include conducting reference checks, rehire eligibility status checks and employment verifications. Reviews and coordinates candidate applications, conducts phone interviews/screenings as needed, refers candidates to hiring managers, and participates in applicant interviews as requested. Performs and/or coordinates the background check process for all new hires, including but not limited to background check, drug screening, lift test, TB screening questionnaire, TB Skin Test, Complete Physical screening, DOT Clearinghouse, HepB Titer, fingerprinting, and/or CJIS check. Collaboration Functions Assist the HR Business Partners with organizing panel interviews and collaborating in departmental meetings regarding hiring and/or recruiting efforts. Act as a liaison to the HR Business Partner team(s) by offering support and/or assistance with academy testing, hiring events, or other collaboration opportunities as needed within the Chattanooga Fire Department, Chattanooga Police Department, and/or Wastewater Department. Act as a liaison between the WellAdvantage Clinical Staff, HR Business Partners, and new hire candidates during the onboarding process to ensure successful completion of required pre-screening needs. Responds to candidate requests for specific application procedures, company and organization information, and general job opportunities on a regular basis. Data Functions Enters and retrieves a variety of information into and from databases, correspondence, and collateral materials related to employment of new hires and maintenance of employees and their records in assigned departments throughout the entire employee life cycle. Assist the HR Business Partners with reviewing, approving, and entering personnel transaction requests for compensation related issues, such as for TSAs, Work-Out of Class, new hires, promotions, demotions, etc. Coordinates and executes the onboarding process with new employees and contributes to the electronic tracking and reporting of recruitment and staffing data. Identifies issues, analyzes their root causes, and proposes effective solutions to the management, then implement the solution, as well as measuring and reporting on the results. Performs clerical tasks in support of HR daily operations; include answering calls, sorting and delivering mail, greeting visitors, data entries, and records management. Prepares reports of data results, presenting and explaining findings to HR leadership. Identifies and recommends reasonable short- and long-term goals, milestones, and benchmarks for key performance metrics. Analyzes data and statistics for trends and patterns with attention to recruitment, hiring practices, motivation, turnover, and compliance with employment laws and regulations. General Functions Must meet regular attendance requirements. Must be able to maintain good interpersonal relationships with staff, co-workers, managers, and citizens. Must accomplish the essential functions of the job, with or without reasonable accommodation, in a timely manner. Performs other duties as assigned. Minimum Qualifications Associate’s degree in human resources, Business Administration or related field, and two (2) years of experience recruiting for positions in a variety of fields; or four (4) years of education, experience and training sufficient to successfully perform the essential functions of this job. Knowledge and Skills Knowledge of human resource management principles and practices; recruitment principles and practices; applicable Federal, State, and Local laws, ordinances, codes, rules, regulations, policies, and procedures; interviewing techniques; applicant tracking systems; and customer service principles. Skill in facilitating and coordinating recruitment/promotional activities; conducting interviews; interpreting and applying applicable laws, ordinances, codes, rules, regulations, policies, and procedures; preparing written reports and business correspondence; using computers and related software applications; maintaining confidentiality; and communication and interpersonal skills as applied to interaction with coworkers, supervisors, applicants and the public sufficient to exchange or convey information and to receive work direction. Must possess the ability to build and maintain collaborative, effective relationships with individuals at all levels. Equipment to be used Standard office equipment. Computer software to be used Google Suite, Microsoft Office, Adobe, and Oracle Cloud. Physical Demands Positions in this class typically require reaching, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. #J-18808-Ljbffr 22nd Century Technologies, Inc.