Administrative Assistant

Job Description

Job Description

Description:

KSE is a mid-size construction management and engineering firm ranking in the ENR Top 100 for CM and ENR Top 500 for design services. With seven offices across four states (NY, NJ, PA, and CT), the firm has been providing transportation and public infrastructure construction services for more than three and half decades. KSE offers a full range of employee benefits, including medical, dental and vision insurances, a 401(k) plan, paid time off, Flexible Spending Accounts (FSAs), long- and short-term disabilities, and term life insurance. KSE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Position: Administrative Assistant

Reports to: VP – Manager of Connecticut Office

General Qualities:  

- Strong written and verbal communication skills to articulate clearly with various departments including vendors and contractors.

- Time-management skills for juggling numerous time-sensitive projects simultaneously. 

- Good computer skills for generating reports, viewing marketing metrics, extracting data and sharing this information with other team members in project updates. Working knowledge of basic computer applications, programs and features is a must with experience in web page development or graphic design being very helpful. 

- Having the ability to provide information on previous campaigns, projects and timelines overseen and implemented to demonstrate overall capabilities.

Technical Responsibilities:

- Conducting research to analyze competitive landscape, market trends and customer behavior and preparing reports by collecting, summarizing, and analyzing data.

- Supporting the Office Manager in establishing and evaluating a marketing strategy and plan by analyzing and assembling sales forecasts, updating calendars, and organizing and planning promotional presentations

- Communicating campaign deliverables, objectives and timelines to their team while providing instructions for promotion.

- Planning and managing trade shows, conferences, events, and meetings by identifying, coordinating and assembling requirements, developing assignments and schedules, coordinating mailing lists and establishing contacts.

- Maintaining an inventory and directory of sales support materials making sure all resources are accurate and current while coordinating new material creation as needed.

- Continually seeking and researching new sources of prospective customers while providing recommendations to marketing and sales leadership.

- Perform other duties as assigned.

Requirements:

Educational/Experience Requirements:

- High school diploma or equivalent; associate or bachelor's degree preferred.

- 3+ years of relevant experience as an administrative assistant or in a similar role.

- Excellent computer skills, including proficiency in MS Word, Excel, and PowerPoint.

- Experience in managing and organizing high volumes of data is highly desirable.

- Strong attention to detail and accuracy.

- Excellent communication and interpersonal skills.

- Ability to multitask and prioritize tasks effectively.

- Discretion and confidentiality when handling sensitive information.

Physical Requirements

- Prolonged periods of sitting at a desk and working on a computer.

- Ability to lift to 15 pounds occasionally.

Pay Range:

The annual salary for this role ranges from $60,000 to $70,000. The final compensation package will be commensurate with the candidate’s qualifications, experience, and interview performance.

KS Engineers, P.C. is an EOE/AA/VEV/Disabled Employer. KSE will not discriminate based on race, color, religion, creed, sex, national origin, marital status, age, disability, veteran status, citizenship status, or other status protected by law.